What are the responsibilities and job description for the Part-time Accounts Payable Clerk - Auto Dealership position at KOONS FORD LINCOLN OF ANNAPOLIS?
Overview
Due to an internal promotion, Annapolis Auto Dealer has immediate opening for an experienced Accounts Payable Clerk. This is a part-time position - YEAR ROUND - NOT off summers. Mon- Friday 8am to 1pm
Auto Dealership experience or Reynold and Reynolds software experience preferred but not required. We are seeking a detail-oriented and organized Accounts Payable Clerk to join our accounting team. The ideal candidate will be responsible for managing the company's financial obligations, ensuring timely payments, and maintaining accurate financial records. This role requires strong analytical skills and an organized, detail oriented work ethic. Job includes balancing daily Service and Parts cash, checks and credit cards.
This is NOT a remote or hybrid position. Reports to Controller. Hours are Monday-Friday 8am to 1pm.
Responsibilities
JOB DESCRIPTION:
POST DAILY ACCOUNTS PAYABLE INVOICES TO THE VENDOR SCREEN
ESTIMATE MONTHLY MISSING INVOICES
PAY ALL THE UTILITIES AND "NECESSARY VENDORS" AS RECEIVED (IE WATER, R&R, ROUTE ONE, ETC)
PAY OTHER VENDORS BY BATCH CHECK ON 15TH OF THE MONTH (FOR APPROVAL AND MAILING BY 18TH)
ATTACH ALL INVOICE BACK UP WITH APPROVALS TO EACH CHECK COPY FOR AUDIT (in order of list on check)
DAILY RECONCILE SERVICE AND PARTS CASH AND BALANCE THE CORRESPONDING CLEARING ACCTS/SCHEDULES
DO DAILY RECEIPTS OF CHECKS AND CASH FOR SERVICE & PARTS TICKETS INCLUDING CHECKING INCLUDED INTERNALS, REPAIR ORDERS AND COUNTER TICKETS FOR ACCURACY, ADJUST AS NEEDED INCLUDING CHECKING DESCRIPTIONS AND RECEIVING APPROVAL FOR EXPENSES
POST CREDIT CARD DAILY PAYMENTS, FOLLOW UP EACH DAY WITH CREDIT CARD SCHEDULE AND CORRECT ERRORS AND INVESTIGATE ISSUES; FOLLOW UP AS NEEDED
RUN SCHEDULES AND KEEP ACCURATE RECORDS FOR ACCOUNTS PAYABLE; SUBLET; CREDIT CARD CLEARING, WE OWE/EQUIPMENT DUE
RUN VENDOR REPORTS BEFORE CUTTING CHECKS AND PURIFY BALANCES
PAY INVOICES ON TIME AND ACCURATELY; POST IN CORRECT MONTH.
DAILY UPDATE WARRANTY DOWNLOAD ON R&R
POST INVOICES DAILY FOR FORD/LINCOLN INCLUDING TIMELY DAILY PRINTING AND POSTING OF SUNDRY INVOICES; BALANCE THE FORD PARTS STATEMENT ON THE 25TH OF EACH MONTH AND POST ALL INVOICES DATED IN THE SAME MONTH BY 1ST OF THE FOLLOWING MONTH.
MAINTAIN ACCURATE AND UP TO DATE FILES.
Pay: $24.00 - $26.00 per hour
Expected hours: No less than 25.0 per week
Benefits:
- Employee discount
Application Question(s):
- Have you applied to Koons Ford Lincoln of ANNAPOLIS before? If yes, What position?
- Is your resume current? If not please update missing items here
- Have you processed all stages of Accounts Payable from Coding, posting in software to check processing.... or Just posted already coded invoices ?
- ARE YOU ABLE TO RELIABLY WORK PART-TIME MONDAY-FRIDAY 8AM TO 1PM YEAR ROUND?
Experience:
- Accounts Payable: 1 year (Required)
Ability to Commute:
- Annapolis, MD 21401 (Required)
Work Location: In person
Salary : $24 - $26