Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Location: Cerritos, CA | Onsite

Employment Type: 3 Month Temp Assignment (possibility for extension)

Schedule: Monday–Friday, 8:00 AM–12:00 PM (20 hours per week)

Compensation: $23–$24 per hour (DOE)

Start Date: ASAP

Company Overview:

A well-established manufacturer serving customers across multiple industries with a strong reputation for quality, innovation, and customer support. The organization values accuracy, collaboration, and operational excellence throughout its business functions.

Job Summary:

The Accounts Payable Specialist is responsible for supporting the Accounting Department through the accurate processing, verification, and reconciliation of invoices, vendor payments, and expense transactions. This position plays a key role in maintaining financial accuracy, supporting month-end activities, and ensuring timely payment processing. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities:

Accounts Payable Processing

• Process and verify vendor invoices for accuracy, coding, and approval
• Review invoices and expense reports and assign appropriate general ledger accounts and cost centers
• Reconcile processed transactions by comparing system reports and supporting documentation
• Monitor payment schedules and take advantage of available vendor discounts
• Prepare and process checks, wire transfers, and ACH payments
• Resolve discrepancies involving purchase orders, contracts, invoices, and payment records
• Ensure appropriate credits are received for outstanding vendor memos
• Process stop-payment requests when necessary

Vendor & Account Management

• Reconcile vendor statements and maintain accurate vendor account records
• Communicate with domestic and international vendors regarding payment inquiries and account discrepancies
• Maintain historical accounting records and supporting documentation

Employee Reimbursements & Cash Management

• Process employee expense reports and reimbursement requests
• Administer petty cash transactions and maintain supporting records
• Verify documentation supporting advances and reimbursements

Accounting Support

• Assist with monthly status reports and month-end closing activities
• Support sales tax reporting and calculations related to paid invoices
• Prepare monthly intercompany service invoices for shared expenses
• Assist with reconciliation of accounts payable-related balance sheet accounts, including:
• Accounts payable aging
• Receiving accruals
• Prepaid expenses
• Deposits
• Travel advances

Administrative Support

• Perform filing, scanning, and document management activities
• Answer incoming telephone calls and assist with routine correspondence
• Operate office equipment including scanners, copiers, calculators, and related systems
• Support additional Accounting Department projects and duties as assigned

Qualifications

Required:

• 1–3 years of accounts payable or related accounting experience
• Strong proficiency with accounting software and computerized accounting systems
• Intermediate Microsoft Excel skills and proficiency with Microsoft Office applications
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Ability to multitask, prioritize work, and meet deadlines
• Strong analytical and problem-solving skills
• Ability to work independently with minimal supervision

Preferred:

• Bachelor's degree in Accounting or related field
• Manufacturing industry experience
• Experience working with both domestic and international vendors

Key Competencies:

• Financial accuracy and attention to detail
• Vendor relationship management
• Account reconciliation and problem resolution
• Organization and follow-through
• Confidentiality and professionalism
• Team collaboration and communication