What are the responsibilities and job description for the Executive Assistant to CEO ( Part Time) position at Kolor My Kanvas?
Assistant to CEO (Hybrid – Onsite & Remote)
Location: Houston, TX (77033 & 77004)
Schedule: Monday-Friday (Onsite, 11 AM - 3 PM)
Compensation: $18/hr
We are a dynamic, fast-paced private company looking for a skilled Assistant to the CEO. Our ideal candidate is meticulously organized, proactive, and highly adaptable—someone who can problem-solve independently while seamlessly managing multiple tasks. Due to budget constraints, we cannot compromise on experience and skill sets. This is a hands-on role requiring an individual who thrives in a small-business environment, wears multiple hats, and is excited about making an impact.
Key Responsibilities Administrative & Executive Support
- Manage CEO’s calendar, schedule, and business files with exceptional attention to detail
- Coordinate meetings, appointments, and travel arrangements
- Assist with business errands and purchases for the CEO
- Maintain a structured filing system and office organization
- Oversee confidential and sensitive information with professionalism and discretion
Financial & Bookkeeping Support
- Process bill payments, invoices, and deposits using online banking
- Maintain financial records and assist with payroll processing
- Prepare financial reports as needed
- Ensure accurate record-keeping and document management
Business Operations & Customer Relations
- Answer and manage calls, emails, and social media messages
- Provide excellent customer service and maintain client relationships
- Assist with event planning and coordination
- Manage office supplies and ensure smooth daily operations
- Support HR functions, including onboarding and record-keeping
Requirements
- Minimum 3 years of experience as a personal assistant or C-suite executive assistant (preferably within a small business)
- Strong organizational and multitasking skills—must be able to juggle multiple responsibilities without missing details
- Excellent problem-solving skills—able to make independent decisions when necessary
- Highly professional with an outgoing and vibrant personality
- Strong verbal and written communication skills
- Tech-savvy with proficiency in MS Office (Word, Excel, Outlook, PowerPoint), QuickBooks, Google Suite, and cloud-based systems
- Experience with social media management and customer engagement is a plus
- Ethical, trustworthy, and maintains strict confidentiality
- Must have a clear criminal background, good credit, and excellent professional references
- Reliable transportation for occasional errands and business tasks
What We Offer
- A fast-paced and engaging work environment
- The opportunity to grow with the company and take on new challenges
- A flexible hybrid work model (some remote work allowed)
- Hands-on experience in multiple business functions
Job Type: Part-time
Pay: $18.00 per hour
Benefits:
- Employee discount
- Flexible schedule
- Paid time off
- Professional development assistance
Education:
- Associate (Required)
Work Location: Multiple locations
Salary : $18