Receptionist/Administrative Assistant

Job Summary
We are seeking a dynamic and detail-oriented Receptionist/Administrative Assistant to join our team! In this vital role, you will be the welcoming face of our organization, managing front desk operations while providing essential administrative support. Your energetic approach and organizational prowess will ensure smooth daily operations, exceptional customer service, and efficient office management. This position offers a fantastic opportunity to develop your skills in a fast-paced environment while contributing to a positive workplace culture.

Duties

• Greet visitors, clients, and vendors warmly, ensuring a professional and friendly first impression.
• Manage multi-line phone systems with excellent phone etiquette, directing calls accurately and promptly.
• Handle incoming and outgoing correspondence, including emails, mail, and packages, with attention to detail.
• Maintain organized filing systems—both physical and digital—using tools like Google Workspace and Microsoft Office.
• Support office management tasks such as scheduling appointments, calendar management, and coordinating meetings.
• Enter data accurately into QuickBooks or other bookkeeping software; assist with basic bookkeeping tasks.
• Provide clerical support including proofreading documents, data entry, and document preparation.
• Assist with customer service inquiries by offering prompt support and resolving issues efficiently.
• Manage office supplies inventory and place orders to ensure smooth daily operations.
• Support additional administrative duties such as proofreading correspondence, managing calendars, and supporting personal assistant tasks as needed.

Skills

• Proven experience in office administration or clerical roles with strong organizational skills.
• Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry tools.
• Familiarity with multi-line phone systems and professional phone etiquette.
• Experience with QuickBooks or bookkeeping software is highly desirable.
• Bilingual abilities are a plus for effective communication with diverse clients and team members.
• Strong time management skills to prioritize tasks efficiently in a fast-paced environment.
• Attention to detail for proofreading documents and maintaining accurate records.
• Customer service orientation with the ability to handle inquiries professionally and courteously.
• Knowledge of medical or dental receptionist duties is advantageous but not required; willingness to learn is essential.
• Personal assistant experience or office management background will be beneficial for supporting broader administrative functions. Join us as a Receptionist/Administrative Assistant where your enthusiasm meets your expertise! Be part of a vibrant team dedicated to delivering exceptional service while advancing your career in a supportive environment that values your contributions every day!

Job Type: Part-time

Pay: $20.15 - $25.48 per hour

Expected hours: 10 per week

Benefits:

• Flexible schedule
• Professional development assistance

Education:

• High school or equivalent (Required)

Ability to Commute:

• Honolulu, HI 96813 (Required)

Work Location: In person

Salary : $20 - $25