Administrative Assistant

Job Title: Administrative Assistant

Company: Forest Solutions, Inc.

Location: Big Island, Hawaii (Keaʻau and Kona offices)

About Us: For over 25 years, family-owned Forest Solutions Inc. (FSI) has been a leader in forestry and land management across Hawai‘i. Based on Hawai‘i Island, our dedicated team works to conserve and steward native ecosystems through services like large-scale tree planting, invasive species control, wildfire pre-suppression, and native forest management across the islands. If you are looking for meaningful work that supports the health and future of Hawaiʻi’s landscapes, this is the position for you!

Job Description: We are seeking a motivated, organized Administrative Assistant who thrives in a dynamic environment and has an interest in environmental conservation to join our team at FSI. The Administrative Assistant will play a crucial role in supporting various departments including the owner, president, human resources, bookkeeper, and foresters as needed. This position may start part-time or full-time, with a typical schedule of Monday-Friday, 8:00 am-4:30 pm; but hours may vary.

Responsibilities & Supportive Tasks:

• Provide administrative support to the owner, president, HR, bookkeeper, and foresters.
• Manage calendars, schedule appointments, make travel arrangements, coordinate meetings and assist with general office tasks.
• Help track expenses and manage inventory for office supplies, equipment, and vehicles.
• Handle incoming and outgoing communications, including phone calls and emails.
• Maintain organized filing systems, both physical and digital.
• Support HR functions such as assisting with coordination of interviews, new hire orientation and processing paperwork.
• Other duties as assigned to support the efficient operation of the company.

Requirements:

• Proven experience as an administrative assistant or relevant role.
• Strong organizational and time-management skills, with the ability to multitask.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office (Word, Excel, Outlook) and Google Suite.
• Attention to detail, problem-solving skills, and strong follow-through.
• Willing to travel regularly to Keaʻau and Kona.

Benefits:

• Competitive pay starting at $19.00 per hour, commensurate with experience.
• Comprehensive benefits package including medical, dental, and vision coverage, 
• 401(k) with employer match
• Paid time off, sick leave, and company holidays.

How to Apply: Please submit your resume and a cover letter outlining your qualifications and interest in the position along with a list of 3 references to opportunities@forestsolutionsinc.com.