Administrative Assistant

Summary:

Kohala Food Hub is a growing and dynamic nonprofit organization with opportunities for advancement. To succeed in the Administrative Assistant role, you must be digitally and mathematically fluent, organized and self-directed, have impeccable written and verbal communications, have exemplary attention to detail, and deliver excellent customer care.

In addition to the primary duties outlined below, the Administrative Assistant role is responsible to support the team with pre-packing and packing local food orders on Tuesdays and Wednesdays on site, and to perform some duties of other team members when necessary or assigned. While prior experience with and passion for locally grown and made food is of benefit to this position, it is not absolutely necessary.

Reports to:

Executive Director, Director of Operations and Manager.

Kohala Food Hub Overview:

Kohala Food Hub is an aggregator, distributor, marketer and online marketplace of locally grown and produced food based in North Kohala. It is a 501(c)(3) organization focused on growing a sustainable regional food system by providing essential services and resources for local food producers and increasing community access to fresh healthy food. Kohala Food Hub helps to improve nutrition access, strengthen our rural economy, and support regenerative agricultural practices that preserve the land and our natural environment for future generations. It is located in Hāwī.

Primary Duties:

• Emails, text messages, phone communications
• Administrative work in Google Workspace, Local Food Marketplace and other digital platforms, including online POS system updates and maintenance
• Paperwork printing and organizing
• Communication with customers and producers
• Invoice processing in Quickbooks Online
• Payment processing in Relay (digital direct deposit and check bill pay platform)
• Data Entry
• Tracking and reporting
• Includes up to 2 hours each weekend
• Supporting the team with pre-packing and packing orders on Tuesdays and Wednesdays on site at Kohala Food Hub in Hāwī
• Occasional in-person outreach and engagement at community events
• Monthly staff meetings on site in Hāwī

Schedule and Compensation:

• $22/hour starting wage
• Part-Time: up to 20 hours/week; Mondays-Fridays, up to 2 hours each weekend (remote), with occasional in-person staffing of special events on weekends as needed
• Paid Time Off
• Staff discount rate on all Kohala Food Hub online market orders
• Mileage: compensation for use of personal vehicle for performance of job duties if needed (excluding normal commute) at prevailing IRS Rate.

Skills and Personal Traits Required:

• Reliable, trustworthy and positive
• Strong customer service, written and verbal communication, and interpersonal skills
• Competent mathematical skills and critical thinking
• Spreadsheet data entry and tracking
• Quickbooks invoice creation and reconciliation
• Efficient and able to work at a fast pace
• Self-starter and self-directed: able to work well independently and with the existing team

Qualifications:

• Minimum of two years’ experience working with Internet, Email, Text Messaging,

Microsoft Office, Google Workspace or equivalent.

• Free of criminal background that bears a rational relationship to the job
• High School Diploma or equivalent (Required).

Working Conditions:

• The Kohala Food Hub facility is a covered indoor and outdoor space. Administrative duties must at times be conducted in Kohala Food Hub’s office and at other times from the employee's home office.
• In-person packing on site requires standing, pushing, pulling, and ability to lift up to 40 pounds repetitively
• Experience working remotely, possessing the discipline and structure to accomplish multiple duties and work in a variety of locations.

Job Type: Part-time

Pay: $22.00 - $24.00 per hour

Expected hours: 15 – 20 per week

Benefits:

• Employee discount
• Paid time off

Ability to Commute:

• Hawi, HI 96719 (Required)

Work Location: Hybrid remote in Hawi, HI 96719

Salary : $22 - $24