What are the responsibilities and job description for the Office Administrator position at Koehn Construction Services LLC?
Role Summary
The Office Administrator supports daily office operations by managing front-desk responsibilities, coordinating deliveries, maintaining a professional office environment, and providing general administrative support. This role ensures the office functions efficiently, presents a professional image to visitors and vendors, and supports internal teams through organization, communication, and in-house production needs.
Core Values (How we live and work)
- Gets It Done – Takes ownership and delivers results.
- Dependable – Reliable, consistent, and accountable.
- Acts with Integrity – Does the right thing, even when no one is looking.
- Problem Solver – Stays calm, finds solutions, and keeps things moving.
Core Responsibilities
Receptionist
- Serves as the first point of contact for visitors, clients, partners, and vendors.
- Answers phones professionally and directs inquiries to the appropriate team members.
- Maintains a welcoming, organized, and professional front-office environment.
Deliveries
- Receive, log, and distribute incoming deliveries accurately and promptly
- Coordinate outgoing shipments and ensure proper packaging and labeling
- Communicate delivery issues or delays to the appropriate internal teams
- Ensures the office is clean, organized, and presentable for staff, clients, and guests.
- Maintains conference rooms, lobby areas, and shared spaces to reflect KCS standards.
- Supports brand consistency by keeping materials, signage, and displays aligned with imaging expectations.
General Administration
- Provide administrative support across departments as needed
- Maintain organized records, files, and shared office documentation
- Assist with scheduling, data entry, and routine office coordination tasks
In-House Printing
- Supports internal printing needs including proposals, presentations, and plan sets.
- Ensures printed materials meet KCS quality and branding standards.
- Manages supplies, printers, and equipment to ensure availability and functionality.
Qualifications
- Education/Experience: High School Diploma or GED and a minimum of 3 years of administrative or role-related experience; or a combination of education and experience providing at least 3 years of competency in similar responsibilities.
- Strong communication skills (verbal and written)
- Excellent organizational skills and attention to detail
- Able to multitask effectively in a fast-paced environment
- Punctual, professional, and team-oriented