What are the responsibilities and job description for the Payroll Coordinator position at KODIAK Construction Recruiting & Staffing?
Job Description
Payroll Coordinator
Position Overview
We are seeking a detail-oriented Payroll Coordinator to join our Payroll and Finance team supporting the accurate and timely processing of payroll for more than 2,000 employees across multiple states.
In this role, you will run weekly payroll, review employee time records, process payroll changes, maintain payroll documentation, resolve payroll discrepancies, and partner with Human Resources, Accounting, and Operations to ensure payroll is processed accurately and in compliance with company policies and applicable regulations.
This is an excellent opportunity for someone with experience in payroll, accounting, bookkeeping, finance, administrative support, human resources, or data entry who enjoys working with numbers, solving problems, maintaining confidentiality, and providing outstanding internal customer service.
If You Have Any of These Skills, We Should Talk
You don't need to check every box. Experience with any of the following could make you a strong candidate:
Payroll Processing | Multi-State Payroll | Payroll Administration | Payroll Compliance | Payroll Tax | Payroll Audits | Payroll Reconciliation | Prevailing Wage Payroll | Certified Payroll | COINS ERP | HRIS Systems | Timekeeping | Direct Deposits | Garnishments | Payroll Adjustments | Microsoft Excel | Microsoft Office | Accounting | Bookkeeping | Finance | Human Resources | Data Entry | Customer Service | Confidential Records
What You'll Do
We're looking for someone who brings the following qualities to our team:
Every paycheck impacts our employees and their families. As a Payroll Coordinator, you will play a critical role in ensuring more than 2,000 employees are paid accurately and on time while supporting the continued growth of our organization.
We're looking for someone who wants more than just a job—we're looking for someone who wants to build a long-term career in payroll with a company that values integrity, teamwork, accountability, continuous improvement, and professional growth.
About Us
We are a nationally recognized mechanical contractor specializing in HVAC, plumbing, piping, and modular construction solutions for commercial and industrial clients. Headquartered in High Point, North Carolina, we are known for quality workmanship, innovative solutions, and a safety-first culture. Our employees are the foundation of our success, and we are committed to providing opportunities for career advancement while delivering exceptional service to our customers.
Equal Employment Opportunity
We are an Equal Opportunity Employer and are committed to creating an inclusive workplace. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other protected status under applicable federal, state, or local law.
Work Authorization
Candidates must be legally authorized to work in the United States without current or future sponsorship. Employment eligibility will be verified at the time of hire.
Payroll Coordinator
Position Overview
We are seeking a detail-oriented Payroll Coordinator to join our Payroll and Finance team supporting the accurate and timely processing of payroll for more than 2,000 employees across multiple states.
In this role, you will run weekly payroll, review employee time records, process payroll changes, maintain payroll documentation, resolve payroll discrepancies, and partner with Human Resources, Accounting, and Operations to ensure payroll is processed accurately and in compliance with company policies and applicable regulations.
This is an excellent opportunity for someone with experience in payroll, accounting, bookkeeping, finance, administrative support, human resources, or data entry who enjoys working with numbers, solving problems, maintaining confidentiality, and providing outstanding internal customer service.
If You Have Any of These Skills, We Should Talk
You don't need to check every box. Experience with any of the following could make you a strong candidate:
Payroll Processing | Multi-State Payroll | Payroll Administration | Payroll Compliance | Payroll Tax | Payroll Audits | Payroll Reconciliation | Prevailing Wage Payroll | Certified Payroll | COINS ERP | HRIS Systems | Timekeeping | Direct Deposits | Garnishments | Payroll Adjustments | Microsoft Excel | Microsoft Office | Accounting | Bookkeeping | Finance | Human Resources | Data Entry | Customer Service | Confidential Records
What You'll Do
- Run weekly payroll for more than 2,000 employees across multiple states, ensuring accuracy, timeliness, and compliance with company policies and applicable federal, state, and local payroll regulations.
- Review employee time records for accuracy, completeness, and required approvals.
- Coordinate payroll documentation with Human Resources, managers, and field leadership.
- Process payroll changes including direct deposit updates, new hires, rehires, pay rate changes, deductions, garnishments, and payroll adjustments.
- Research and resolve payroll discrepancies, employee questions, and timekeeping issues in a timely manner.
- Support prevailing wage payroll processing and compliance requirements.
- Assist with unemployment claims, payroll audits, payroll reporting, year-end payroll activities, and payroll system enhancements.
- Maintain accurate payroll records while protecting confidential employee information.
- Provide exceptional internal customer service to employees and leadership regarding payroll-related matters.
- Partner with Payroll, Human Resources, Accounting, and Operations to ensure payroll processes remain efficient and compliant.
- Assist with additional payroll and accounting responsibilities as assigned.
- Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
- Equivalent combination of education and relevant experience will be considered.
- Experience in payroll, accounting, bookkeeping, finance, administrative support, or data entry preferred.
- Multi-state payroll experience preferred.
- Construction payroll, prevailing wage, and COINS ERP experience preferred.
- Strong Microsoft Office skills, including Excel, Outlook, and Word.
- Excellent organizational, analytical, and problem-solving skills.
- Ability to manage multiple priorities while maintaining exceptional accuracy.
- Professional communication skills and a commitment to outstanding internal customer service.
We're looking for someone who brings the following qualities to our team:
- Positive Attitude – Brings energy, professionalism, and a solutions-oriented mindset.
- Exceptional Attention to Detail – Produces consistently accurate work and takes pride in getting every detail right.
- Strong Data Entry & Computer Skills – Comfortable working with payroll systems, spreadsheets, and large volumes of employee data.
- Coachable & Eager to Learn – Open to feedback and motivated to continuously develop professionally.
- Team-Oriented & Collaborative – Works effectively with Payroll, Human Resources, Accounting, Operations, and field leadership.
- High Integrity & Confidentiality – Protects sensitive payroll and employee information with the highest level of discretion.
- Working knowledge of payroll processing principles and payroll best practices.
- Understanding of payroll tax regulations and compliance requirements.
- Strong organizational, analytical, and problem-solving abilities.
- Proficiency with Microsoft Office, especially Excel; experience with Google Workspace is a plus.
- Excellent verbal and written communication skills.
- Ability to analyze payroll data, identify discrepancies, and resolve issues efficiently.
- Ability to prioritize multiple deadlines while maintaining confidentiality and accuracy.
- Commitment to providing exceptional internal customer service.
Every paycheck impacts our employees and their families. As a Payroll Coordinator, you will play a critical role in ensuring more than 2,000 employees are paid accurately and on time while supporting the continued growth of our organization.
We're looking for someone who wants more than just a job—we're looking for someone who wants to build a long-term career in payroll with a company that values integrity, teamwork, accountability, continuous improvement, and professional growth.
About Us
We are a nationally recognized mechanical contractor specializing in HVAC, plumbing, piping, and modular construction solutions for commercial and industrial clients. Headquartered in High Point, North Carolina, we are known for quality workmanship, innovative solutions, and a safety-first culture. Our employees are the foundation of our success, and we are committed to providing opportunities for career advancement while delivering exceptional service to our customers.
Equal Employment Opportunity
We are an Equal Opportunity Employer and are committed to creating an inclusive workplace. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other protected status under applicable federal, state, or local law.
Work Authorization
Candidates must be legally authorized to work in the United States without current or future sponsorship. Employment eligibility will be verified at the time of hire.