What are the responsibilities and job description for the Administrative Specialist, AmeriCorps Seniors – Office on Aging position at Knoxville-Knox County Community Action Committee?
POSITION SUMMARY:
An employee in this full-time, 37.5 hour/week classification is under general supervision of and reports to the AmeriCorps Seniors Manager. Responsibilities include maintaining records and producing reports, such as payroll and volunteer reimbursements, assisting AmeriCorps Seniors Manager with managing database, mailing meeting notices, and helping collect and organize program performance measures.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Maintain database and other records, including those required for payroll, reimbursement of Senior Companions and Foster Grandparents’ meals, travel, and documentation of in-kind services.
- Assist AmeriCorps Seniors Manager and Coordinators in support of Senior Companions, Foster Grandparents, and RSVP Advisory Council meetings, including maintaining records, preparing agenda, and mailing meeting notices.
- Assist AmeriCorps Seniors Manager and Coordinators in orientation and training of new volunteers, as well as monthly in-service training.
- Assist AmeriCorps Seniors Manager in meeting CAC National Service Background Check Requirements.
- Update volunteer files annually (both paper and electronic) to meet AmeriCorps guidelines.
- Assist AmeriCorps Seniors Manager in promoting community support for the program.
- Assist AmeriCorps Seniors Manager in preparation of grant proposals.
- Assist AmeriCorps Seniors Manager in volunteer recognition, national days of service, and fundraising activities.
- Assist AmeriCorps Seniors Manager and Coordinators in collection of performance measure data.
- Assign tasks to office volunteers.
- Perform related duties as required.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required.
- Must be mature and able to demonstrate good judgment.
- Must be able to relate to and communicate with older clients as well as volunteers and staff of service-providing programs.
- Must be able to write legibly and complete forms accurately.
- Must have computer skills in word processing, spreadsheet and database.
- Must be accurate and attentive to detail.
- Ability to communicate effectively, both orally and in writing.
- Ability to carry out instructions furnished in written, oral, schedule or diagram form.
- Ability to obtain facts by personal contact, observation, and the examination of records.
- Ability to perform basic mathematical computations.
- Ability to use computers to access databases and record activities.
- Good physical condition and the ability to lift and carry items weighing approximately 15 pounds.
- Ability to produce accurate reports and correspondence.
- Must be flexible and willing to work varied schedule if necessary.
- Must have a valid Tennessee driver’s license and a reliable automobile available for occasional use. Mileage is reimbursed.
EDUCATION AND EXPERIENCE:
- Bachelor’s degree in business, social work, another related field, or an equivalent combination of education and experience.
- Two or more years of related work experience.
- Experience working with older people is desirable.
- Knowledge of Knox County and its geographic environment is desirable.
- Knowledge of community resources is desirable.
- Experience working with volunteers is desirable.
- Experience in writing reports is desirable.
COMPENSATION AND BENEFITS:
CAC offers an excellent full-time benefits package including
- Employer-paid health insurance
- Life insurance
- Pension plan contributions
- Co-pay dental insurance
- Paid vacation, sick leave, and generous holidays
SKILL LEVEL: 7, Starting at $17.99 hour/$35,080.50 annually.
Resumes may be emailed to cachr@knoxcac.org or you may apply using our online form. Note: Emailed resumes sent as attachments must be provided in Microsoft Word or PDF format.
An Equal Opportunity Employer
KNOXVILLE-KNOX COUNTY COMMUNITY ACTION COMMITTEE
OFFICE ON AGING – AMERICORPS SENIORS