Purchasing & Materials Manager

Company Summary

Knights of the Attic is a leader in the Duct & Attic Renovation market, combating Arizona's

extreme attic temperatures, which can soar to 155°F—damaging HVAC systems and

ductwork. We call this hidden threat an Attic Dragon—and we're dedicated to slaying it!

We don’t sell or service HVAC equipment. Instead, we specialize in fixing the actual

problems hidden in attics and duct systems. These problems drain comfort, inflate energy

bills, and pollute indoor air.

We help homeowners achieve greater comfort, efficiency, and indoor air quality by offering

Solutions That

• Deliver the right amount of air to each room,
• Minimize temperature gain in the duct system and attic,
• Minimize air leakage in the duct system and attic,
• Minimize air pressure in the duct system and between rooms,
• Optimize air quality with advanced filtration and proper ventilation, and
• Reduce noise by reducing system vibration, air turbulence & velocity.
  
  

Position Overview

The Purchasing & Materials Manager position is both management level and hands-on.

This position is responsible for all materials and tools procurement, inventory

management, vendor management, fleet management and facility management. You will

be responsible for supervising the company’s warehouse personnel.

Position Responsibilities

The Purchasing & Materials Manager will oversee a team that manages all of the tasks

Outlined Below

• Procurement and Purchasing -
• Create, issue, and manage purchase orders (POs) for:
  
  

i. Warehouse stock inventory

ii. Job-specific materials (based on design team / install scope)

iii. Fleet / Trailer inventory

• Ensure accurate material ordering aligned with:
  
  

i. Duct Designs

ii. Install Schedules

ii. ServiceTitan job scope

• Track order status, backorders, and lead times.
• Coordinate with vendors to ensure on-time delivery.
• Prevent stockouts and over-ordering.
• Vendor Management and Cost Control
• Build and maintain strong vendor relationships.
• Source and evaluate multiple suppliers for key materials.
• Perform price comparisons and cost analysis.
• Negotiate:
  
  

i. Pricing

ii. Job kitting

iii. Bulk discounts

iv. Delivery times

• Establish preferred vendor list.
• Monitor Vendor Performance (pricing, reliability, quality).
• Inventory Planning and Optimization
• Set and Maintain min/max inventory levels for stocked items.
• Forecast materials needs based on:
  
  

i. Sales pipeline.

ii. Scheduled installs.

• Reduce dead stock and obsolete materials.
• Improve inventory turns and cash flow.
• Conduct monthly inventory counts and report variance.
• Ensure install crews have sufficient back-up stock on trailers to minimize job
  
  

disruption from missing items.

• PO and Financial Tracking
• Track all POs from creation to fulfillment to invoicing.
• Reconcile:
  
  

i. PO vs received materials vs vendor invoice

• Work with accounting on:
  
  

i. Invoice approvals

ii. Job costing

• Maintain clean, accurate procurement records.
• Monitor material cost trends and report variances.
• Fleet Management and Maintenance
  
  

Lead fleet strategy to ensure alignment and support of projected sales and

installation activity.

• Manage new fleet additions:
  
  

i. Leasing new trucks,

ii. Purchasing new trailers, and

iii. Scheduling installation of shells, wraps, ladder racks, and outfitting.

• Track fleet maintenance schedules (oil changes, tires, repairs).
• Coordinate repairs with vendors/mechanics.
• Maintain fleet records (costs, service history, downtime).
• Optimize vehicle lifecycle and replacement planning.
• Cross-Department Coordination
• Work closely with:
  
  

i. Warehouse Materials Handling Supervisor

ii. Design team (for job materials)

iii. Install supervisors (for accuracy and readiness)

• Drive reduction of time between job design and 100% materials readiness for
  
  

installation.

• Systems and Process Management
• Set-up and manage ServiceTitan procurement system.
• Build standardized processes for:
  
  

i. Ordering - per job and for stock

ii. Receiving - per job and for stock

iii. Issuing from stock

iv. Returns

v. Inventory count

• Identify inefficiencies and implement improvements
• Risk Management and Quality Control
• Ensure materials meet quality standards
• Maintain backup suppliers for critical materials
• Minimize risk of job delays due to material issues
• Reporting and KPIs
• Work closely with IT department to build reporting and improve visibility of
  
  

materials costs and performance metrics.