Administrative Coordinator

Administrative Coordinator

Nutmeg State Financial Credit Union

Rocky Hill, CT

Nutmeg State Financial Credit Union is seeking an experienced Administrative Coordinator to join their team in Rocky Hill, CT.

The primary purpose of this position is to provide operational and administrative support to the Executive Business Partner and Executive Leadership Team. The Administrative Coordinator ensures the seamless organization and coordination of the executive team and governance committees by proactively managing priorities, aligning schedules, and supporting clear communication and execution.

NSFCU’s Core Focus is to empower members and families to achieve stability, seize opportunity, and build legacy. We deliver relationship-based, impact-driven, purposeful financial solutions in a cooperative ecosystem.

Benefits of the Job:

• 21 days PTO, 11 Federal holidays
• Medical, Vision & Dental insurance
• Company paid life insurance and disability
• 401k with company match

Responsibilities:

Executive Leadership Support

• Provides comprehensive administrative support to the executive team including calendar management, meeting scheduling, and coordination of evolving priorities.
• Coordinates executive travel logistics including itineraries, accommodations, and related arrangements, ensuring seamless and efficient execution.
• Supports the executive team with special projects and initiatives, managing timelines, tracking deliverables, and ensuring effective communication and follow-through.

Administrative Governance & Board Support

• Provides administrative coordination in support of the Board and governance committees, including coordinating meeting logistics and managing communications to ensure seamless execution.
• Prepares board and committee materials, including compiling, formatting, and distributing documentation in alignment with governance standards and timelines.
• Maintains governance documentation and supports follow-up activities, including proper documentation storage, tracking action items, and progressively assuming ownership of administrative coordination for assigned internal committees.

Administrative Office Operations

• Manage supplies for executive office and break room, ensuring organization and overall readiness to support daily business needs.
• Provides daily administrative support to the executive office, including document filing, printing, and maintaining organized and efficient workspaces.
• Serves as the primary point of contact for general office and administrative needs, supporting facility-related coordination, greeting visitors, and managing deliveries to ensure a professional and welcoming environment.

Meeting & Event Logistics Support

• Coordinates logistics for internal and external meetings, including venue selection, catering, materials, and on-site support to ensure seamless execution.
• Manages meeting communications including sending invitations, tracking RSVPs, and maintaining clear, timely communication with attendees.
• Oversee the attendee experience and event readiness by organizing registrations, materials, and logistics to support professional and well-executed meetings.

Corporate Expense Management

• Provides support in preparing and submitting expense reports on behalf of executive leadership, ensuring timely, accurate documentation and compliance with organizational policies.
• Assists with Administrative/Executive/Board Budget tracking and reporting.
• Assists with corporate credit card administration, including tracking card holders, reconciling statements, and supporting adherence to policy and audit guidelines.

Skillcloud HCM Solutions has been engaged to manage this search. NO PHONE CALLS OR RECRUITERS PLEASE.

Nutmeg State Financial Credit Union is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.