Clerical Administrative Assistant I, II or III

Basic Job Purpose/Function

Clerical Administrative Assistant I, II or III - Human Resources Office - Goldendale, WA - Part-time 32 hr/week, Non Exempt - Grade 34, 35 or 36, Steps 1-3, $19.56-$23.30/Hr. DOQ. First review 01/30/2026. Open until filled.
Performs a full range of intermediate to advanced, or technically difficult clerical and administrative duties requiring frequent exercise of independent judgment. Typical responsibilities include preparation and monitoring of accounting or budget records, providing information to the public, preparing operating or statistical reports, maintaining records and databases, entering data into specialty programs, and coordinating office functions.

Essential Job Duties

Clerical Administrative Assistant I

• Answers calls or greets public or employees, schedules or changes appointments, takes messages, or refers to another person as appropriate. Provides general or specific information within scope of authority from knowledge of established procedures and policies, or applicable laws, rules or regulations. Offers customer service including providing forms, explaining documents and requirements, answering procedural questions, reviewing forms for completion, or collecting and receipting monies.
• Receives, reviews, and processes a variety of documents or transactions following established instructions or applicable laws and regulations.
• Sets up, maintains, retrieves data from, and purges manual or electronic files according to standard procedures.
• Enters data into electronic or manual records systems, including databases or spreadsheets. Verifies accuracy of information entered. Compiles department data and prepares scheduled or special reports.
• Resolves standard problems or issues related to performance of job duties. Maintains effective working relationships with employees or the public.
• Utilizes standardized guidelines and regulations to determine eligibility for services provided for or approved by the department.
• Prepares or edits correspondence, forms, or other department documents using standard office or specialized software applications.
• May open processes and distributes mail. May receive and distribute packages.
• Operates standard office machines including a personal computer, multi-line telephone, photocopier, facsimile, or other equipment required in the performance of assignments.
• Maintains inventory of office supplies and may reorder supplies as appropriate.
• Provides back-up support for department administrative positions as needed.
• Performs other related duties as assigned.

Clerical Administrative Assistant II

• Verifies and enters data into specialty or standard computer programs or databases. Maintains accuracy of information entered.
• Monitors department budget, and verifies revenues and expenses. Assists with budget preparation.
• Coordinates office operations, and establishes and implements methods and procedures for processing of documents and smooth flow of work. Tracks projects and timelines.
• Types, edits and proofs a variety of reports, forms and documents using a word processing or other computer program. Determines layout, formats, and other details. Compiles and verifies data for budget, payroll, contracts, or other statistical reports. Composes routine business correspondence and meeting minutes.
• Establishes, maintains, and updates files, lists, and records for computerized or manual record keeping systems. Searches files and records for information as needed.
• Greets and assists the public by phone or in person. Provides general or specific information within scope of authority from knowledge of established procedures and policies, or applicable laws, rules or regulations. Directs caller or visitor to appropriate individual when necessary.
• Receives and processes payments or applications after reviewing for accuracy. Performs calculations and records transactions. Issues licenses, permits, certificates, or other official authorizations.
• Provides administrative support for department or committees. Prepares agendas and supporting materials, and takes minutes. Schedules appointments and meetings, and arranges travel for staff as requested. Follows up on actions as needed.
• Prepares purchase orders, expense vouchers, and other related requisitions ensuring proper approvals and coding. Orders office supplies and equipment for the department, and maintains inventory.
• Maintains petty cash fund for department.
• Sorts and distributes mail; prepares outgoing mail.
• Provides back-up support for other department administrative positions.
• Performs other related duties as assigned.

• Works closely with public or administration to provide advance clerical support which may include composing correspondences, variety of highly technical reports, and meeting material preparations using word processing and a variety of other computer programs. Determines layout, formats, formulas, and other details. Compiles and verifies data for budget, payroll, contracts, or other statistical reports.
• Routinely makes recommendations within the scope of position responsibilities to improve programs, office procedures, and/or processes.
• Verifies and enters data into specialty or standard computer programs or databases. Maintains accuracy of information entered.
• Monitors and adjusts department budget within standard approval process, and verifies revenues and expenses. Assists with budget preparation.
• Resolves problems or issues related to performance of job duties. Maintains and promotes effective working relationships with employees or the public.
• Coordinates office operations, and establishes and implements methods and procedures for processing of documents and smooth flow of work. Tracks projects and timelines.
• Establishes, maintains, and updates files, lists, and records for computerized or manual record keeping systems. Searches files and records for information as needed.
• Greets and assists the public by phone or in person. Provides general or specific information within scope of authority from knowledge or analysis of established procedures and policies, or applicable laws, rules or regulations. Directs caller or visitor to appropriate individual when necessary.
• Receives and processes payments or applications after reviewing for accuracy. Performs calculations and records transactions. Issues licenses, permits, certificates, or other official authorizations.
• Provides administrative support for department or committees. Prepares agendas and supporting materials, and takes minutes. Follows up on actions as needed.
• Prepares purchase orders, expense vouchers, and other related requisitions ensuring proper approvals and coding. Orders office supplies and equipment for the department, and maintains inventory
• Provides back-up support for other department administrative positions.
• Performs other related duties as assigned.

Requirements/Minimum Qualifications

Clerical Administrative Assistant I

• Knowledge of principles, practices, and techniques and related tools/equipment to accomplish the basic function of this position, including any safety and/or legal requirements. This may, but not necessarily, include knowledge specific to the assigned department and/or specialized skills.
• Ability to multi-task, and exercise discretion and judgment to resolve routine problems.
• Knowledge and ability to use standard office software programs including email, word processing, spreadsheet, and/or database applications.
• Knowledge and ability to operate standard office equipment including a personal computer, telephone, facsimile machine, photocopier, or other equipment required for the position.
• Any equivalent combination of education and experience that provides the applicant with the required knowledge, skills, and abilities to perform this job. A typical way to obtain the knowledge and abilities would be:
  • High school diploma or GED and one to two years of related clerical experience including public contact and customer service.
  • One year of related college or business school course work may be substituted for one year of experience.

Clerical Administrative Assistant II

• Knowledge of principles, practices, and techniques and related tools/equipment to accomplish the basic function of this position, including any safety and/or legal requirements. This may, but not necessarily, include specialized skills.
• Ability to multi-task, and exercise discretion and judgment to resolve routine problems.
• Knowledge and ability to use standard office software programs including email, word processing, spreadsheet, and/or database applications.
• Knowledge and ability to operate standard office equipment including a personal computer, telephone, facsimile machine, photocopier, or other equipment required for the position.
• Any equivalent combination of education and experience that provides the applicant with the required knowledge, skills, and abilities to perform this job. A typical way to obtain the knowledge and abilities would be:
  • High school diploma or GED and two to four years of progressively responsible clerical and/or bookkeeping experience
    • Two years of related college or business school course work may be substituted for two years of experience.

Clerical Administrative Assistant III

• Knowledge of principles, practices, and techniques and related tools/equipment to accomplish the basic function of this position, including any safety and/or legal requirements. This may, but not necessarily, include specialized skills.
• Ability to multi-task, and exercise discretion and judgment to resolve routine problems.
• Knowledge and ability to use standard office software programs including email, word processing, spreadsheet, and/or database applications.
• Knowledge and ability to operate standard office equipment including a personal computer, telephone, facsimile machine, photocopier, or other equipment required for the position.
• Any equivalent combination of education and experience that provides the applicant with the required knowledge, skills, and abilities to perform this job. A typical way to obtain the knowledge and abilities would be:
  • High school diploma or GED and two to four years of progressively responsible clerical and/or bookkeeping experience
  • Two years of related college or business school course work may be substituted for two years of experience