Inventory Control Specialist

Description

Position Summary

The Inventory Control Specialist is responsible for validating Bills of Materials (BOMs), coordinating vendor bids, issuing purchase orders, tracking material receipt, and overseeing material usage for construction and telecommunications projects. This position

ensures procurement accuracy, inventory reliability, cost control, and timely support for field operations. The role works closely with the Inventory Procurement Management team to maintain appropriate stocking levels across all high-usage or long-lead materials.

Primary Duties And Responsibilities

BOM Validation and Bid Coordination

• Aggregate bid information and verify vendor responses to ensure accuracy and completeness of project BOMs.
• Identify errors, discrepancies, or omissions in BOMs and coordinate corrections
• with company management, auditors, field supervisors / superintendents, and vendors.
• Prepare and distribute bid packages for all required materials based on validated BOMs.
• Evaluate vendor bids for cost, lead times, specification compliance, and overall value to project objectives.
  
  

Vendor Selection and Purchasing

• Provide purchasing recommendations based on pricing, delivery schedules, availability, and vendor performance history.
• Issue purchase orders in accordance with company procurement standards and project timelines.
• Maintain productive working relationships with approved vendors and supply partners to support reliable procurement.
  
  

Material Receipt and Tracking

• Track open purchase orders and confirm on-time delivery of all project materials.
• Verify received materials against packing slips, purchase orders, and Vista system entries, resolving discrepancies promptly.
• Ensure accurate documentation of materials received, staged, issued, or returned throughout the project lifecycle.
• Assist warehouse personnel with material organization, staging, and outbound project shipments.
  
  

Project Material Oversight

• Monitor project-level material usage to ensure accurate charging and minimize overages or shortages.
• Reconcile planned versus actual material consumption and identify significant variances.
• Coordinate material returns, restocking, credits, and close-out reconciliation at project completion.
  
  

Inventory Level Management

• Work with the Inventory Procurement Management team to establish and maintain minimum stocking levels.
• Analyze consumption history, backlog forecasts, and vendor lead times to determine optimal stock levels.
• Support ongoing cycle counts and scheduled physical inventory audits to maintain system accuracy.
  
  

Requirements

• Accuracy of BOM validation, vendor comparison, and purchase order processing.
• Timeliness of material procurement relative to project schedules and lead-time expectations.
• Inventory accuracy based on cycle counts, physical audits, and system reconciliation results.
• Effectiveness in reducing material variances and improving alignment between planned and actual usage.
• Vendor cost savings achieved through strategic bid evaluation and procurement decisions.
• Reduction in procurement delays and increased reliability of material availability for active projects.