Office Assistant

Office AssistantKL&A, Engineers and Builders is a nationally recognized, forward thinking structural engineering and steel construction firm with offices in Colorado, Wyoming, and Utah. We are unique in the country, integrating structural design, steel detailing, fabrication, and erection of steel structures for over 30 years. Please visit our website at www.klaa.com for more information on our organization and culture. KL&A has an in-office opportunity for an energetic office assistant in our Golden, Colorado office while providing support to our Loveland office as well.To be successful:Build trust with coworkers and stakeholdersBe inquisitive with an outward mindset and ask questionsBe proactive, not reactiveBring a sense of humor and a desire to helpCollaborate across teams showcasing a diverse skillsetPrefer being busy and actively participating in a team environmentPrioritize and juggle multiple tasks to meet deadlinesGeneral Responsibilities-including, but not limited to:Calendar & Meeting Coordination: Manage multiple calendars, schedule meetings, and coordinate travel arrangements for executives, team members, and external candidates.Communication Management: Serve as the first point of contact for customers and team members, handling calls, emails, and correspondence promptly and professionally.Office Management: Oversee our office supply and refreshment needs across departments, maintaining consistent stock to support daily operations.Multitasking & Prioritization: Balance competing demands in a fast-paced environment with strong prioritization skills.Event & Volunteer Planning: Assist with planning company events, parties, and volunteer initiatives to foster team engagement and community involvement.Document Management: Prepare, edit, and distribute documents, white papers, training programs, reports, and presentations. Maintain accurate and organized filing systems, both physical and digital.Financial Administration: Assist with expense tracking, processing invoices, and purchase orders.Project Support: Provide administrative support for various projects, including SOP audits, data entry, tracking project timelines and deliverables.Customer Service: Greet visitors, clients, and vendors, ensuring positive and professional experience.Cross-Departmental Training: Participate in cross-training to provide coverage across teams during absences, strengthening organizational flexibility.Required Skills/Abilities:Organized: Demonstrates exceptional organizational skills to manage office operations, maintain filing systems, and coordinate events efficiently.Detail-Oriented: Pays close attention to detail when preparing documents, scheduling meetings, and handling financial tasks to ensure accuracy and completeness.Proactive: Takes initiative in managing supplies and supporting projects, anticipating needs before they arise.Effective Communicator: Exhibits strong verbal and written communication skills to serve as the primary point of contact and handle inquiries professionally.Multitasker: Capable of juggling multiple tasks such as scheduling, document management, and event planning without compromising quality or deadlines.Customer-Focused: Provides excellent customer service and professional experience.Tech-Savvy: Comfortable with office technology and basic IT troubleshooting.Dependable: Reliable and trustworthy, consistently meeting deadlines and maintaining confidentiality in handling sensitive information.Team Player: Works collaboratively with executives, team members, and external partners, contributing to a cohesive and productive work environment.Adaptable: Flexible and able to adjust to changing priorities, new technologies, and evolving office dynamics.Education and Experience:High School Diploma/GED2 years of experience in an administrative role or similarDriver’s License with reliable transportation to run office errands and provide support to our Loveland, Co office.Experience with Microsoft Office SuitePhysical Requirements: Prolonged periods sitting at a desk and working on a computer.Able to lift 20 lbs.Why KL&A?Medical: ~80% of Family policy paid by KL&A.Family Dental and Vision paid 100% by KL&A.Short- and Long-Term Disability, Life Insurance.401(k) with company match.Employee-owned.Vacation sick leave.Paid Parental Leave.Paid Holidays.Salary: $24-28.50/hourBonuses are awarded at discretion, not guaranteed.At KL&A, you’ll be part of a team that’s redefining how design supports construction. If you’re ready to push your technical skills and thrive in a fast-paced, builder-driven environment, we’d love to meet you.Employment decisions are based on merit and business needs not on race, color, sex, age, religion, national origin, marital status, disability, veteran status, or any other basis protected by federal, state, or local laws.

Salary : $24 - $29