Head Start Special Services Coordinator

Kitsap Community Resources is looking for a Special Services Coordinator to join our Early Learning and Family Services team. This role ensures children and families receive individualized support across disabilities, behavioral health, and dual language learning services. If you’re excited about making a real difference in your community and supporting children during their most important years of growth, we’d love to have you join our team.

KCR offers comprehensive benefits including paid time off for vacation, sick days, and holidays, along with 100% employer-paid medical, dental, vision, life, and disability coverage for employees. In addition, we provide a 6.5% employer contribution to 401K after the first year, plus access to employee assistance, wellness initiatives, and professional growth and development training programs.

Please apply at kcr.org/career-opportunities/. If you need assistance with your application please contact Human Resources.

Job Title: Special Services Coordinator
Department: Early Learning and Family Services
Fixed Hourly Wage: $27.25
Position Type: Full Time, Non-Exempt, Monday through Friday
Direct Supervisor: Child and Family Services Manager
Work Environment: In person office and classroom setting

Job Summary

This position is responsible for the planning and administration of disabilities, behavioral health, dual language learner support, and other program services for children and families that require additional support. Services must be coordinated with staff in other program content areas and must include ongoing assessment of the quality of services provided. Planning and administration of special services must be individualized for children and families in accordance with program performance standards. There may be some night and weekend duties, or overnight travel required.

KCR Mission, Vision, & Core Values

Mission:
Kitsap Community Resources (KCR) is a nonprofit, private, social services agency. We are committed to creating hope and opportunity for all low-income Kitsap County residents by providing resources that promote self-sufficiency and stability.

Vision:
We exist with a clear vision of creating a community where everyone has an opportunity to thrive.

Core Values:
Kitsap Community Resources core values are a vital part of each position, and employees are expected to uphold them to the fullest.

• Integrity – taking care to honor our commitments in an ethical manner
• Compassion – genuinely empathizing with those we serve
• Excellence – demonstrating a high level of performance in all we do
• Diversity – showing honor and respect to all individuals we serve
• Collaboration – so we seek out partnership opportunities
• Teamwork – supporting our employees and partners as we fulfill our mission

Job Requirements

Qualifications:

1. Required Education: BA in Early Childhood Education, Special Education, Human Development or related field plus three years’ experience working in an early childhood setting, working directly with children and families.
2. At least one year in a supervisory role.
3. Ability to pass State and/or Federal Background Checks as determined by position (prior to hire date).

Knowledge, Skills, & Abilities:

1. Must demonstrate recognition and compassion for low-income peoples.
2. Must be aware and sensitive to Section 504 of the Rehabilitation Act and the American with Disabilities Act (ADA).
3. Demonstrated ability to input, aggregate and analyze data including generation of accurate and complete reports.

License(s) and/or Certifications:

1. Valid Washington State Driver’s License (to operate company vehicles and/or utilize other vehicles for company business)
2. Ability to obtain proof of insurability for operating an automobile (to operate company vehicles and/or utilize other vehicles for company business).
3. First Aide/CPR certification (within 90 days of employment)
4. Food Worker Permit (within 90 days of employment)
5. Initial physical exam (within 90 days of employment)
6. Tuberculosis (TB) Testing (upon employment and before contact with children, testing done before hire will not be recognized)
7. Current Immunizations per Washington Administrative Code (can be obtained upon hire)

Essential Physical and Mental Functions

1. Be able to physically match the activity level of an infant, toddler, and/or preschool aged child.
2. Position requires intermittent sitting, standing, walking, twisting, and bending.
3. Must be able to get down on the child’s eye level and floor.
4. Must be able to lift up to 50 pounds.
5. Simple grasping and hand manipulation required as well as reaching above and below shoulder level.
6. Must be able to withstand exposure to noise in a classroom setting.
7. Must be able to build secure, nurturing relationships with children and families.
8. Cognitive ability to recognize and address safety concerns.
9. Cognitive and emotional ability to work directly with clients in need, which may include homelessness, mental health issues, substance abuse, or other mental or physical barriers.
10. Must be able to work outside in a variety of weather conditions.
11. Cognitive ability to discern accuracy and apply to work as necessary.
12. Physical and cognitive ability to operate a motor vehicle.

KCR Basic Expectations

1. Must be able to exhibit regular attendance.
2. Conducts business and performs responsibilities with honesty, empathy, and integrity in alignment with KCR Code of Ethics.
3. Maintain confidentially of all KCR participants and staff in accordance with KCR and ELFS polies for Personally Identifiable Information and Data protections.
4. Demonstration of service delivery that aligns with KCR Mission, Vision, and Core Values.
5. Proactively takes appropriate steps to maintain a safe, clean, healthy, and professional working environment, seeks guidance from supervision/management when there are questions.

Responsibilities- Included but are not limited to

1. Assist other members of the Child and Family Services Team in the planning and administration of all special services, ensuring an integrated and comprehensive system of services for children with disabilities, behavioral health needs, dual language learners, and other special needs as they are identified.
2. Provide training, guidance, and support to staff, parents, and community on a variety of topics in areas related to special services.
3. Ensure on-going monitoring, tracking, follow-up, and analysis of disabilities, behavioral health, dual language support, and other special services.
4. Maintain record keeping and reporting systems including referrals, timelines, follow-up, and data collection in accordance with Head Start Performance Standards, Washington Administrative Code (WAC), and applicable laws and regulations.
5. Collaborate and communicate with staff, parents, program consultants, and community partners to ensure coordination of services for children and families.
6. Ensure effective transitions planning for children with disabilities and their families.
7. Conduct on-site formal and informal observations and file monitoring to ensure compliance and quality practices are in place for all children with disabilities, behavioral health concerns, dual language learners, and other needs.
8. Ensure Inter Agency Agreement and Memorandum of Understanding requirements are met and within compliance.
9. Help to develop advocacy and leadership skills of staff, parents, and volunteers by role modeling, mentorship, and providing training and resources.
10. Monitor screening and assessment results to 45-day compliance and referrals are completed within timelines.
11. Assist staff with identification of concerns, making referrals to appropriate providers, establishing plans, and follow up as needed.
12. Establish positive relationships with parents at assigned sites and be available to support and assist them as needed.
13. Participate in all Child Find and IEP/IFSP meetings with local agencies.
14. Attend and participate in all required meetings and trainings including Child Development Team meetings, All Staff meetings, site staff meetings, and others as designated by Program Management.

Behaviors

1. Demonstrates support of KCR efforts within the agency and community.
2. Works collaboratively with supervisors, co-workers, and KCR participants.
3. Displays positive attitude in the workplace.
4. Takes personal responsibility for own words and actions.
5. Demonstrates willingness to work toward the greater good of KCR.
6. Demonstrates engagement in work activities by participating in meetings, events, and employee committees.
7. Positively contributes to the workplace culture ensuring a welcoming and inclusive environment.
8. Interacts with co-workers in a positive manner.
9. Proactively seeks out information and guidance in the performance of their job responsibilities.
10. Demonstrates a positive demeanor in all interactions with staff and clients and seeks guidance from supervision and management when experiencing difficulties.

Growth

1. Demonstrates a continuous quality improvement mindset through individual work, interpersonally, and in team settings.
2. Works consistently towards qualification completion including degree completion and/or required certifications/credential(s).
3. Establishes and communicates professional goals and demonstrates progress towards those goals which may include education, training, future career path, vertical job loading, shadowing, and job share.
4. Demonstrates initiative by seeking training opportunities and completing a minimum of 15 hours of professional development each year.
5. Maintain industry professional and technical knowledge by attending relevant workshops; reviewing professional publications and participating in professional organizations.

Work/Life Balance

KCR offers a robust benefits package to support balance between work and life outside the workplace.

1. Vacation, Sick, Personal Holiday, and other time off for life events such as Jury Duty, Bereavement, etc.
2. 100% Employer paid Medical, Dental, Vision, Life, Long-term and Short-term Disability for employee only (dependents can be covered through payroll deduction)
3. 6.5% Employer Contribution to 401K after first 12-18 months of employment
4. Employee Assistance Program
5. Employee Wellness Program
6. Employee Growth & Development Training Programs

All duties and requirements listed in this job description are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position; employees will be requested to follow any other job-related instructions and perform any other job-related duties requested by their supervisor. Kitsap Community Resources reserves the right to determine the contents of KCR job descriptions.

Kitsap Community Resources is an “at-will” employer.

KCR recognizes that ideas come from a varied mix of minds, backgrounds and experiences. KCR is committed to attracting and retaining a varied and highly skilled staff, by honoring experiences, perspectives and unique identities of the community in which we serve. KCR provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, nation of origin, sexual orientation, gender identity, genetic disposition, disability, veteran status or any other protected category under federal, state, and local law.

KITSAP COMMUNITY RESOURCES (KCR) is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. KCR is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.

All employment decisions at KCR are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex, pregnancy, age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. KCR will not tolerate discrimination or harassment.

Salary : $27