Office Manager / Bookkeeper

Overview
We are seeking a dynamic and highly organized Office Manager / Bookkeeper to join our team! This vital role combines administrative leadership with financial oversight, ensuring the smooth operation of daily office functions while maintaining accurate bookkeeping records. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, including bilingual abilities. You will be the backbone of our office environment, managing front desk responsibilities, supporting team members, and handling essential bookkeeping tasks to keep our operations efficient and professional.

Duties

• Greet visitors and manage front desk operations with friendly professionalism, including answering multi-line phone systems and providing exceptional customer service.
• Maintain a welcoming office environment by managing clerical tasks such as filing, data entry, proofreading, and organizing documents.
• Oversee calendar management and scheduling for staff appointments, meetings, and client visits using tools like Google Workspace and Microsoft Office.
• Handle bookkeeping duties utilizing QuickBooks to process invoices, track expenses, reconcile accounts, and ensure accurate financial records.
• Support administrative functions such as managing correspondence, preparing reports, and assisting with calendar management for executives or team leaders.
• Provide customer support via phone or email, demonstrating excellent phone etiquette and organizational skills to address inquiries promptly.
• Manage office supplies inventory, coordinate maintenance needs, and ensure all office equipment is functioning properly to support daily operations.

Qualifications

• Proven experience in office management or administrative roles with a strong background in clerical tasks and customer service.
• Proficiency in QuickBooks for bookkeeping purposes along with strong computer literacy across Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Experience handling multi-line phone systems, front desk duties, and phone etiquette with professionalism.
• Bilingual abilities are highly preferred to serve diverse client needs effectively.
• Previous experience as a dental or medical receptionist or personal assistant is a plus.
• Strong typing skills with attention to detail for proofreading and data entry tasks.
• Knowledge of office procedures including filing systems, calendar management, and time management techniques. Join us to be a key contributor in creating an efficient office environment where your organizational talents shine! We value proactive professionals who thrive on multitasking and delivering exceptional support every day.

Pay: $22.00 - $28.00 per hour

Work Location: In person

Salary : $22 - $28