Assistant Controller

Assistant Controller

We are seeking a hands-on accounting professional to join our finance team at our Wilmington, Massachusetts headquarters. This position supports the Controller in managing operational accounting activities across multiple entities and plays a key role in maintaining the accuracy and integrity of the company's financial records.

This role combines operational accounting responsibilities with oversight of the Accounts Payable function and support for core financial reporting processes. The position is designed to support the finance department's evolving needs as the organization continues to grow.

The ideal candidate is detail-oriented, adaptable, and comfortable working in a fast-paced environment where not every process is fully established. This role is well suited for an accounting professional who enjoys both hands-on accounting work and improving financial processes in a growing organization.

Key ResponsibilitiesAccounts Payable Oversight

• Provide oversight and review of the Accounts Payable function
• Review vendor payment selections to ensure appropriate approvals and documentation
• Monitor AP processes to ensure timely and accurate vendor payments
• Assist with resolving vendor inquiries and payment discrepancies
• Work with the Controller to strengthen AP procedures and internal controls

Payroll Accounting Support

• Record payroll journal entries for multiple entities based on payroll reports
• Allocate employer benefit costs (health insurance, payroll taxes, and related expenses) across departments and cost centers to support internal reporting and job costing
• Maintain supporting documentation for payroll-related journal entries as part of the monthly close process

Cash and Bank Reconciliations

• Prepare and maintain bank reconciliations for operating, payroll, and clearing accounts across multiple entities
• Investigate and resolve reconciling items in a timely manner
• Maintain supporting documentation for cash activity and reconciliation schedules
• Assist the Controller in maintaining an organized and consistent reconciliation process

Operational Accounting and Reconciliations

• Maintain supporting documentation for balance sheet accounts and operational reconciliations
• Assist with intercompany accounting entries and reconciliations across related entities
• Manage intercompany postage reconciliations including balance validation, transfers, and related accounting entries

Commission Accounting

• Assist in preparing commission reports and payment schedules
• Maintain commission accounting records to support financial reporting

Financial Close Support

• Prepare monthly journal entries and supporting schedules
• Maintain balance sheet reconciliations and supporting documentation
• Support monthly financial close activities across multiple entities
• Assist with audit preparation and financial reporting requests
• Work with the Controller to strengthen financial reporting and reconciliation processes

Operational Reporting and Financial Analysis

• Prepare operational financial reports including job profitability and margin analysis
• Assist in developing standardized financial reports to support operational decision-making

Process Improvement and Systems Support

• Maintain the accuracy and integrity of financial and operational data
• Assist with documenting and improving accounting workflows and internal controls
• Support accounting and ERP environments including QuickBooks, eci Macola, and Sage Intacct
• Identify opportunities to streamline reporting, reconciliation, and accounting processes

Team Collaboration

• Work collaboratively with accounting staff and operational teams to resolve accounting issues
• Coordinate with Accounts Receivable and operations on items impacting financial reporting
• Support special projects and operational initiatives as needed

Qualifications

• Bachelor's degree in Accounting or Finance
• 3 to 6 years of accounting experience; manufacturing, printing, or production environment preferred
• Strong understanding of general ledger accounting and financial close processes
• Experience working with ERP systems; Macola or Sage Intacct experience preferred
• Strong Microsoft Excel skills
• Excellent analytical and problem-solving abilities
• Strong organizational skills and the ability to manage multiple priorities while maintaining accuracy during close cycles
• Experience navigating multiple accounting and operational systems; comfortable identifying opportunities to streamline processes and improve workflows in a growing organization
• Strong communication skills; able to work effectively and collaboratively across multiple functions and entities
• Exercises sound judgment and discretion when handling confidential payroll and financial data
• Brings a continuous improvement mindset and is able to work both independently and collaboratively

Compensation

Salary Range: $75,000 to $95,000, commensurate with experience.

Pay: $75,000.00 - $95,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Referral program

Work Location: In person

Salary : $75,000 - $95,000