Admin Assistant

About Us

Legacy Four Management Solutions supports over 70 Kinsmith Finance locations across the Southeastern United States. Our teams—including a strong administrative department—play a critical role in ensuring operations run efficiently, accurately, and consistently across every location.

Key Responsibilities:

• Manage vendor relationships, including communication, coordination, and issue resolution
• Track, follow up, and report on consumer feedback to ensure timely and accurate resolution
• Oversee marketing and office supply inventory, including ordering, tracking, and distribution
• Coordinate and support agent licensing processes, including applications, renewals, and compliance tracking
• Monitor and manage alarm systems, including issue tracking and vendor coordination
• Perform corporate credit card reconciliation and assist with expense tracking
• Maintain compliance-related inventory and ensure records are accurate and up to date
• Investigate and resolve billing discrepancies with vendors and internal teams
• Support department reporting and assist with process improvements as needed
• Provide backup support for the Administrative Receptionist, including answering calls and assisting with front office coverage as needed
• Ensure all tasks are completed in alignment with established processes and department standards

Desired Skills & Qualifications:

• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Strong organizational and time management skills with the ability to manage multiple priorities
• High attention to detail and accuracy in all work
• Strong communication skills, both written and verbal
• Ability to work independently and follow through on tasks with minimal supervision
• Problem-solving mindset with the ability to investigate and resolve issues effectively
• Experience with vendor coordination, reporting, or administrative operations preferred
• Ability to adapt in a structured, fast-paced environment
• Professional demeanor with a positive, team-oriented attitude
• Willingness to support team needs and provide backup coverage when necessary

Why You’ll Love Working Here

At Legacy Four, you’ll be part of a structured and supportive team where your work directly impacts daily operations across multiple areas of the business. This role offers hands-on experience in vendor management, reporting, compliance, and operational coordination, giving you the opportunity to build a well-rounded administrative skill set. You’ll work closely with leadership and play a key role in managing processes, resolving issues, and ensuring follow-through on important initiatives. Our team values accountability, organization, and consistency, and provides a clear framework for success while supporting your growth and development.

The Administrative Assistant plays a key role within the Administration Department by managing core operational processes and ensuring follow-through across multiple areas of the business. This role partners closely with the Administrative Department Manager to support departmental operations, manage key processes, and ensure follow-through on critical initiatives.
Responsibilities include vendor coordination, consumer feedback follow-up and reporting, inventory management, and compliance-related tasks. This position requires strong organization, attention to detail, and the ability to manage multiple priorities while maintaining accuracy, accountability, and consistency in all work.