Operations & Development Coordinator

Kinsey Wright Foundation (KWF)

Status: Proposed part-time position

Reports to: President of KWF

Location: KWF office / hybrid

Proposed Workload: 10–15 hours per week

Position Summary

The Operations & Development Coordinator will provide part-time administrative and development support to help the Kinsey Wright Foundation stay organized, follow through on commitments, and strengthen relationships with donors, sponsors, community partners, and families served.

This is a hands-on role for someone who is highly organized, dependable, compassionate, and comfortable managing multiple priorities.

Core Responsibilities

Organization & Administration

• Maintain KWF’s master calendar, including Board meetings, events, deadlines, renewals, and important

follow-ups.

• Keep key organizational documents and records organized and up to date.

• Track action items and help ensure important tasks and commitments are completed.

• Assist with scheduling, correspondence, supplies, and other day-to-day administrative needs.

Donor & Sponsor Support

• Maintain accurate donor and sponsor records.

• Coordinate timely thank-you and acknowledgment communications.

• Track sponsor commitments, event benefits, and recognition.

• Help leadership stay on top of donor and sponsor follow-ups.

Grants & Fundraising

• Research grant and funding opportunities that align with KWF’s mission.

• Maintain a grant and fundraising calendar.

• Assist with grant applications, reports, sponsorship requests, and other development materials.

• Support fundraising events, campaigns, and community partnerships as needed.

Program & Impact Support

• Maintain a simple system for tracking KWF programs, families served, referrals, and other key impact

information.

• Help compile information for Board updates, grant reports, donor communications, and fundraising

materials.

Communications & Community Support

• Assist with newsletters, donor communications, event communications, and other KWF materials.

• Maintain contact lists for volunteers, community partners, clinicians, sponsors, and vendors.

• Communicate with KWF partners and community contacts in a professional and compassionate manner.

Qualifications

• Highly organized with excellent follow-through and attention to detail.

• Strong written and verbal communication skills.

• Ability to manage multiple priorities and work independently.

• Experience in nonprofit administration, fundraising, grants, project coordination, or a related field

preferred.

• Comfortable using common office, spreadsheet, calendar, and cloud-based tools.

• Able to handle confidential information with discretion.

• Compassionate and aligned with the mission of the Kinsey Wright Foundation.

First 90-Day Priorities

• Establish a master KWF calendar and follow-up system.

• Organize key organizational and development files.

• Create a simple donor and sponsor tracking system.

• Establish a consistent acknowledgment and stewardship process.

• Develop a basic grant opportunity and deadline tracker.

• Create a simple system for tracking KWF program impact and families served.

• Establish a regular process for keeping leadership informed of upcoming deadlines, opportunities, and

outstanding tasks.