What are the responsibilities and job description for the Contract Administrator position at Kinney Contractors Inc?
CONTRACT ADMINISTRATOR
Springfield, IL (30 minutes from Springfield) • Full-Time, In-Office
$25 – $30/hour depending on experience
The Role
Kinney Contractors is a heavy civil construction company that works across central and southern Illinois. Concrete paving, earthwork, utilities, highway work, primarily IDOT projects. We’re looking for a Contract Administrator who can take ownership of bid submissions, contract documentation, and project admin.
This role has real impact. The work you do directly determines whether we win contracts and keep projects running smoothly. It takes someone organized, detail-oriented, and comfortable managing deadlines across multiple projects at once. If you’re the kind of person who reads the entire spec package before starting and builds their own checklists to make sure nothing gets missed you’ll do well here.
What You’ll Do
Bid & Proposal Work
• Assemble and submit bid packages for IDOT and municipal lettings — complete, correct, and on time
• Review specifications thoroughly and flag key requirements: advertising for subcontracting opportunities, DBE documentation, bid bonds, required certifications, and insurance endorsements
• Track upcoming lettings and maintain a bid calendar so the team is always ahead of deadlines
• Coordinate with estimating to ensure all required documents are assembled before submission
Contract Administration
• Manage submittals, RFIs, and compliance documentation from award through close-out
• Track contract requirements, deadlines, and deliverables across multiple active projects
• Maintain organized project files — digital and physical — that are always audit-ready
• Handle Julie (JULIE/DIGGER) ticket management and coordination
Quote Solicitation & Support
• Solicit and track quotes from subcontractors and suppliers for active bids and projects
• Maintain vendor and subcontractor contact lists and follow up to ensure timely responses
• Support project managers and estimators with documentation, correspondence, and coordination as needed
Where This Role Goes
• Material ordering responsibilities as you get up to speed
• Clear path toward Project Manager / Office Manager for someone who wants to grow with us
Who We’re Looking For
Experience & Skills:
• 3–5 years in construction administration, contract management, or project coordination — heavy civil or highway experience preferred
• Direct experience with bid preparation and submission
• Working knowledge of IDOT documentation, specifications, and letting procedures (strongly preferred)
• Proficiency in Microsoft Excel and Outlook; ability to learn HCSS and Trimble Vista
The Right Fit:
• You’re thorough. You read the full spec package and catch the details that others skim past — the buried clause, the special provision, the requirement that’s different from the last job
• You’re organized. Multiple bid deadlines and active projects don’t rattle you because you have a system
• You take ownership. When something is your responsibility, you see it through without being managed
• You’re a clear communicator who keeps the team informed and doesn’t let things fall through the cracks
What We Offer
• $25 – $30/hour depending on experience
• Health insurance
• Paid vacation and sick time
• Simple IRA retirement plan
• A company that’s growing and rewards the people who grow with it
• A real path to Project Manager / Office Manager — not a dead-end admin role
• Good people doing serious work in a straightforward environment
About Kinney Contractors
Kinney Contractors is a heavy civil construction company operating across IDOT Districts 4–9. We specialize in concrete paving, earthwork, utilities, and highway construction. We’ve grown significantly by doing good work, bidding smart, and taking care of our people. We’re still growing, and we’re looking for people who want to be part of what we’re building.
Help us build the roads to a better future.
Salary : $25 - $30