Human Resources Coordinator

Kingswood Oxford School is seeking a Human Resources Coordinator to begin asap.

The Human Resources Coordinator plays a key role in supporting the institution’s HR, benefits, and payroll functions by maintaining confidential personnel records, administering employee benefits, and processing payroll with accuracy and efficiency. This position ensures compliance with federal and state regulations, facilitates effective onboarding and off boarding procedures, coordinates performance review processes, and provides critical reporting for internal and external stakeholders. Through detailed recordkeeping, proactive employee support, and collaboration with benefits providers, the Coordinator ensures the smooth and compliant operation of all HR-related activities in alignment with organizational goals.

JOB DUTIES & RESPONSIBILITIES

HUMAN RESOURCES

· Maintain highest level of confidentiality at all times.

· Maintain individual employee personnel files.

· Ensure new employees complete the pre-employment process, including background check, drug testing and fingerprinting

· Ensure employees complete the onboarding process including training, HRIS registration and benefit selection

· Counsel terminated employees with information regarding COBRA, retirement, any accrued vacation/personal time due, return of school property, etc.

· Notify insurance carriers of COBRA eligible terminations.

· Maintain vacation/sick/personal time balances.

· Maintain records of all “other withheld items” to reconcile to the G/L for fiscal year end.

· Provide wage and benefit information for surveys: NAIS, CAIS

· Ensure employees receive an annual performance review and file in their personnel folder

· Complete employee verification forms (mortgage, credit applications, etc.)

· Compliance Reporting for the Department of Labor, Social Security Administration and OSHA as requested.

· Worker’s Compensation – submission of injury reports, annual audit by carrier, update of OSHA summary, maintain individual files.

· Provide information for inquiries from state Unemployment Office as requested. Prepare and participate in hearings if necessary.

· Process payroll and benefit changes as requested by employees or as needed for salary increases and benefit premium changes.

· Maintain list of drivers holding the “A” endorsement, coordinate quarterly random drug testing on site

· Coordinate employee review system.

· Gather, write and review job descriptions for personnel.

· Coordinate searches for open positions, post positions, collect resumes, etc.

· Maintain all Federal and State employment/regulatory postings, updating when necessary.

· Work with the Head of the Upper School and the Head of the Middle School to update faculty salaries annually, and then create annual employment letters for faculty and Camp KO employees

· Prepare annual assignment letters for faculty, and employment letters or staff, coaches, and Camp KO employees

· Administer lease agreements for tenants moving into School-owned properties

· Review, revise and distribute the Employee Manual on an annual basis

BENEFITS

· Coordinate with insurance broker the insurance bids for annual renewals. Investigate insurance/benefit options available.

· Prepare and distribute open enrollment information to employees

· Process enrollment contracts for desired benefits for full time and part time employees.

· Enroll new employees in the retirement plan.

· Disseminate up-to-date retirement plan information. Schedule individual employee meetings with the Voya representative on a quarterly basis

· Reconcile monthly insurance carrier bills, including medical, dental, vision and life insurance

· Intervene on an employee’s behalf with third party administrators when deemed necessary.

· Coordinate employee leaves under FMLA, STD or CT Paid FMLA

PAYROLL

· Process all bimonthly and monthly payroll changes. Process all time sheets, changes in pay, additional payments, changes in payments and/or deductions. Includes the processing of manual and voided payroll checks.

· Maintain all payroll registers and generate journal entries associated with the payroll for the Chief Financial and Operating Officer’s review and approval.

· Maintain payroll database and run query and export for specific information as requested by the Chief Financial and Operating Officer

· Review annual W-2s for accuracy and distribution

· Complete annual ACA reporting

· Update all benefit deductions as necessary

· Calculate accrued salaries and benefits for fiscal year end.

· Process payments of Teaching Chairs, summer grants, events and other miscellaneous pay adjustments including stipends and coaching payments

· Prepare information for the retirement plan audit annually

· Provide information to the Controller for the annual 990 tax return

OTHER MISC

· Participate in the Safety Committee meetings annually

· Review the KO Emergency Management Plan annually for changes, and distribute plan with any changes

Qualifications:

· Bachelor’s Degree

· Prior work experience in Human Resources, Payroll, or Benefits role

• Experience with ADP or ADP Workforce Now preferred
• Prior experience with benefits management preferred

· Ability to communicate with all levels of management

• Ability to work independently on projects as assigned

Pay: $70,000.00 - $80,000.00 per year

Benefits:

• 403(b)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $70,000 - $80,000