Administrative Bookkeeper $75,000-$90,000/Year

Controller / Bookkeeper / Office Administrator

Location: 146 W 29^th Street, Manhattan, NY (In-Person)

Company: Kings Capital Real Estate

About Kings Capital Real Estate

Kings Capital Real Estate is a full-service real estate development firm headquartered in New York City, with a growing portfolio across New York and the Southeast. The firm specializes in value-add acquisitions, development, and full-service operations. Kings Capital prides itself on disciplined execution, strong partnerships, and the delivery of high-quality real estate projects.

We are seeking a Controller / Bookkeeper / Office Administrator to join our close-knit team. This is a hands-on, in-person role for a highly organized, detail-driven professional who brings accountability, enthusiasm, and a collaborative mindset. The right candidate will work closely with leadership and play a meaningful role in the day-to-day financial and operational success of the firm.

Job Summary

The Controller / Administrator will apply accounting principles to maintain, prepare, and analyze financial information and reports while supporting day-to-day office and project operations. Responsibilities include general ledger management, monthly close, P&L and balance sheet reporting, bank reconciliations, payment processing across all entities, construction loan draw preparation and submission, quarterly lender reporting and compliance, year-end financial preparation for tax filings, audit preparation, and administrative support. This role requires both technical accounting expertise and a willingness to roll up sleeves and assist across departments.

This position is integral to ensuring smooth fiscal operations across projects and development phases.

Duties & Responsibilities

Accounting & Finance

• Reconcile bank statements and credit card accounts as part of the monthly close and P&L reporting process.
• Compile and analyze financial information to prepare and post entries to general ledger accounts.
• Prepare and review monthly P&L statements, balance sheets, and cash flow reports for entities and projects.
• Process and disburse payments for all entities, including accounts payable, wires, ACH, and checks, in accordance with approved budgets, loan agreements, and internal authorization procedures.
• Ensure accuracy and reconciliation of balance sheet accounts, including cash, loans payable, construction-in-progress (CIP), retainage, reserves, accrued expenses, and equity accounts.
• Maintain books for Kings Capital Real Estate and related entities.
• Review monthly financial statements and reports, including Yardi and/or QuickBooks outputs.
• Prepare year-end financial statements and supporting schedules for submission to external tax accountants, including final reconciliations, workpapers, and documentation required for federal, state, and local tax return preparation.
• Assist with preparation of 1099s, RPIE’s and coordination with external accountants and tax advisors.
• Assist in annual budgeting and forecasting processes.
• Review, investigate, and correct errors or inconsistencies in financial records.

Development & Construction Support

• Partner with Development Directors on project financings and closings, ensuring proper fund flow at project launch.
• Compile, prepare, submit, and track monthly construction loan draw packages, including invoices, AIA applications, lien waivers, contracts, and supporting documentation.
• Coordinate with lenders, inspectors, construction managers, and internal teams to address comments, revisions, and approval requirements throughout the draw process.
• Track draw approvals and fundings and process and post draw proceeds to project ledgers.
• Confirm timely contractor and vendor payments following draw fundings.
• Track construction costs against the original underwriting and approved project budgets, prepare budget-to-actual variance analyses, and report material deviations to management and lenders as required
• Assist construction management with budgets, schedules, and cost tracking.
• Prepare and submit quarterly financing and compliance reporting to lenders, including financial statements, covenant calculations, certifications, and required supporting schedules; coordinate responses to lender inquiries.
• Fulfill financial conditions throughout development phases.
• Prepare cost summaries, forecasts, and audit support materials.
• Create certifications and final cost documentation at project completion.
• Coordinate reserve withdrawals in accordance with partnership and loan agreements.

Administrative & Office Support

• Perform data entry and maintain accurate financial and project records.
• Handle departmental filing, record organization, and document management.
• Assist with property and entity closings.
• Provide general clerical and operational support to ensure smooth office function.
• Assist with special projects and other tasks as assigned by management.
• Manage daily office needs, including office supplies, administrative coordination

Skills & Abilities

• Strong knowledge of general ledger accounting, financial reporting, and cost accounting.
• Experience with QuickBooks and/or Yardi (or similar real estate accounting software).
• Demonstrated experience with monthly close, P&L and balance sheet reporting, quarterly lender reporting, year-end financial preparation, and construction loan draws.
• Proficiency in Microsoft Office and Google Workspace.
• Strong understanding of GAAP.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills, including lender- and accountant-facing correspondence.
• Ability to manage multiple priorities and remain calm under pressure.
• Flexibility and willingness to perform both high-level accounting and routine administrative tasks.
• Strong interpersonal skills and a collaborative, team-oriented attitude.
• High ethical standards with the ability to maintain confidentiality and professional boundaries.

Education & Experience

• Bachelor’s degree in Accounting, Finance, or a related field required.
• Minimum of 3 years of relevant accounting experience, preferably in real estate development, construction, or property management.
• Direct experience with monthly close, balance sheet management, quarterly lender reporting, year-end financials, and construction loan draws strongly preferred.
• Proficiency in Microsoft Office, Google Workspace, and accounting software.
• Valid driver’s license required.
• Ability to satisfactorily pass required background and compliance screenings, as applicable.

Equal Opportunity Employer

Kings Capital Real Estate is an equal opportunity employer and does not discriminate on the basis of race, color, religion, creed, ancestry, national origin, citizenship, age, gender, sexual orientation, marital status, physical or mental disability, veteran status, or any other characteristic protected by applicable law. Kings Capital is committed to providing equal access and reasonable accommodation for individuals with disabilities.

Annual Salary total depends on experience *

To learn more about us, please visit www.kingscapitalre.com or Email Irving@Kingscapitalre.com