What are the responsibilities and job description for the Executive Assistant position at Kingdom Workers?
Executive Assistant
Department: Executive
Reports To: President & CEO
Status: Part-time, Non-Exempt
Effective Date: November 2025
The Executive Assistant will support the work of the President & CEO, coordinate activities, and support the logistics of the Board of Directors and BOD committees. The Executive Assistant will also manage office activities as directed.
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Christ-Centered Culture
- This means we regularly share our faith with others. The Great Commission is our mission, and our role is to equip and encourage others to do the same.
- We keep Christ central through active participation in and contribution to the spiritual growth of the organization, maintaining God-pleasing relationships with all co-workers, volunteers, donors, and partners.
- Every person and position is eagerly looking for opportunities to directly mobilize ministry through our volunteers and donors.
Duties and Responsibilities:
- Manage the schedule of the President & CEO
- carry out special projects at the direction of the President & CEO
- prepare, edit, send and receive correspondence and reports for the President & CEO and Kingdom Workers Board of Directors
- organize and maintain records and files for the President & CEO and Kingdom Workers Board of Directors
- manage communication and logistics (including travel plans) for the Chairman and Secretary of the Kingdom Workers Board of Directors, BOD Committees, and President & CEO, and invited guests
- maintain organizational and constituent confidentiality in accordance with KW policy and all State laws and regulations
- plan events for leadership, both on and off-site (may require work outside normal business hours occasionally)
- backup for communication of building messages, prayer lists, and other general office coworker information
- enter President & CEO notes into donor management system
- attend selected Board of Director, Committee, and Organizational meetings and record minutes
- collaborate with Program Optimization team to ensure Board surveys are sent and recorded
- back up for incoming calls to main office line
- must be comfortable communicating with WELS constituents other duties as assigned
Education, Experience, and Characteristics:
- must be a member in good standing with a church formally affiliated with the Confessional Evangelical Lutheran Conference. For more information click here.
- prior experience supporting leadership preferred
- ability to maintain strict confidentiality of sensitive matters
- ability to participate in a work environment that fosters open and honest two-way communication
- ability to work independently, prioritize workload, and deliver quality results on time, while working on multiple projects simultaneously
- must possess strong communication skills
- be comfortable with the use of technology and software platforms
- have proven ability to work cross-culturally while building relationships and working collaboratively with others
Location and Travel Expectations:
- position is based in the KW Home Office in Waukesha, WI
- position is required to be on-site
- ability to travel occasionally
- ability to travel by road, air or other means as may be encountered in a developing country
- ability to happily spend time and work in remote areas
- valid passport, or ability to obtain one, required
- valid driver’s license required
Other Conditions:
- frequently required to walk, sit, stand, and/or lift up to 30 pounds
- frequently required to utilize hand and finger dexterity
- continually required to talk and hear
- occasional exposure to wet and/or humid conditions, including outdoor exposure occasional exposure to bloodborne and airborne pathogens or infectious materials
Note: Reasonable accommodations may be made for individuals with disabilities or physical restrictions to perform the essential functions of this position.
The above information describes the minimum levels of knowledge, skills, abilities, duties, and requirements necessary to perform the primary functions of the position. This shall not be construed as a detailed description of all the duties and requirements that may be necessary in this position. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.