Executive Assistant

Auto req ID: 45983
Title: Executive Assistant
Job Function: Administrative Services
Location: JUNEAU
Workplace Category:Onsite
Company: Harley-Davidson Motor Company
Full or Part-Time: Full Time
Shift: SHIFT1

At Harley-Davidson, we are building more than machines. It’s our passion and commitment to continue the evolution of this storied brand, and heighten the desirability of the Harley-Davidson experience. To keep building our legend and leading our industry through innovation, evolution, and emotion we need the best and brightest talent. We stand for the timeless pursuit of adventure. Freedom for the soul. Are you ready to join us?

Harley-Davidson Motor Company, founded in a humble Milwaukee backyard shed in 1903, still calls the city home. Today, its Corporate Campus includes a 4.8-acre public park—a welcoming greenspace open to all. Join our team as an Executive Assistant.

Job Summary
This position will provide executive support to a member of the Harley-Davidson Leadership Team and may also provide administrative support to their Organization Unit Leadership Teams. This role requires exceptional organizational skills, discretion, and the ability to manage complex tasks in a fast-paced environment. Major responsibilities include preparing reports, presentations, letters, charts, graphics, and minutes, of a confidential nature. In addition, the Executive Assistance will maintain appointment calendars, coordinates travel arrangements, coordinates meetings, reviews and screens correspondence, handles incoming email/mail and phone calls, coordinates special projects as assigned. Also assists with providing support for other areas of department as required.

3 Executive Assistant positions are available that will support the following functions: Human Resources & Legal; Commercial & Finance; Marketing & Digital.

Job Responsibilities

Administrative Support

• Manage and maintain the leaders complex calendar, including scheduling meetings, resolving conflicts, and coordinating travel arrangements (domestic and international).
• Prepare agendas, presentations, reports, and meeting materials; take and distribute minutes for key meetings.
• Handle confidential correspondence, emails, and phone calls with discretion and professionalism.

Project & Operational Support

• Support preparation of materials for board meetings and compliance reporting.
• Compile and analyze data for reports, dashboards, and presentations.

Communication & Liaison

• Serve as the primary point of contact for the leader, ensuring timely and accurate communication with internal teams and external partners.
• Coordinate with senior leadership and other stakeholders.

Confidentiality & Compliance

• Maintain strict confidentiality regarding sensitive leadership and organizational matters.
• Ensure compliance with company policies and legal requirements in all administrative processes.

Education Requirements

• High School Diploma or Equivalent Required.

Experience Requirements

• Typically requires a minimum of 5 years of related experience.
• Excellent communication and composition skills. Requires strong PC skills, including accuracy and proficiency in a Windows environment, including proficiency in spreadsheets, graphics, and software.
• Requires exceptional written and oral skills.
• Requires excellent organizational skills, planning and prioritizing multiple tasks and deadlines with outstanding attention to detail and follow-up activities.
• Due to the sensitive nature of the work this position will be responsible for a successful candidate must have the ability to maintain confidential information. Discretion and diplomacy are critical skills.
• Must possess excellent interpersonal and customer service skills.

Harley-Davidson is an equal opportunity employer that continues to build a culture of inclusion, belonging and equity through our commitment to attracting and retaining diverse talent from all backgrounds, without regard to race, color, religion, sex, sexual orientation, national origin, gender identity, age, disability, veteran status or any other characteristic protected by law. We believe in fairness and providing a level playing field for all. We foster a culture that thrives on diverse perspectives and contributions to ignite the creativity and innovation to fuel our business and enhance the employee and customer experience.

The pay range shown represents the national average pay range for this role. Your pay may be more or less than the stated range and is dependent on your geographic location and level of experience.

We offer an inclusive compensation package for all full-time salaried employees including, but not limited to, annual bonus programs, health insurance benefits, a 401k program, onsite fitness centers and employee stores, employee discounts on products and accessories, and more. Learn more about Harley-Davidson here.

Applicants must be currently authorized to work in the United States.

Direct Reports: No
Travel Required: 0 - 10%
Pay Range: $70,000- $105,000
Visa Sponsorship: This position is not eligible for visa sponsorship or visa transfer
Relocation: This position is not eligible for relocation assistance