What are the responsibilities and job description for the Administrative Assistant position at Kingdom Roofing?
Job Overview
We are seeking a detail-oriented and proactive Administrative Assistant to join our team. This role is essential for ensuring the smooth operation of our office and providing exceptional support to both staff and clients. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a commitment to delivering high-quality administrative support.
Administrative Support and Communication:
- Manage incoming and outgoing communications, including phone calls, emails, and text messages.
- Schedule appointments and maintain client records within the CRM system.
- Create and maintain comprehensive customer and employee files.
- Prepare and distribute information packets for customers, employees, and safety protocols.
Document and Data Management:
- Maintain and update informational spreadsheets.
- Organize and manage data within the CRM and task management software.
- Develop essential documents, such as sign-in sheets and formatted training materials/presentations.
- Handle all aspects of filing and document organization.
- Manage and update email correspondence and calendars.
Operational Coordination:
- Process permit requests and log information in the CRM.
- Schedule and track inspections within the CRM system.
Marketing and Digital Presence:
- Design and schedule graphic content for social media platforms using provided templates.
- Maintain and update the company website and Google My Business Account.
Human Resources and Office Administration:
- Conduct research for HR policies and safety training initiatives.
- Provide support for employee benefits organization.
- Assists with payroll and workers compensation reporting.
- Assist with the execution of special projects.
- Ensure overall office organization and cleanliness.
- Manage inventory of office and material supplies.
Requirements
- Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
- Familiarity with QuickBooks is a plus
- Excellent organizational skills with the ability to manage multiple tasks simultaneously
- Strong typing skills and attention to detail for data entry tasks
- Previous experience in office management or clerical roles preferred but we are willing to train the right employee
- Exceptional customer service skills with a focus on client satisfaction
- Ability to maintain confidentiality and handle sensitive information appropriately
- Time management skills that allow for efficient prioritization of tasks
Join our team as an Administrative Assistant where your contributions will be valued, and your professional growth will be supported. We look forward to welcoming a motivated individual who thrives in a dynamic environment!
Job Type: Part-time
Pay: $20.00 - $27.00 per hour
Expected hours: 20 – 30 per week
Work Location: In person
Salary : $20 - $27
