Executive Assistant to the President

Description: About King University Founded in 1867, King University is a comprehensive Christian university located in Bristol, Tennessee. King is dedicated to providing students with a rich and rigorous academic experience that integrates faith, learning, and service in a close-knit, student-centered community. King University invites applications for the position of Executive Assistant to the President, a vital role supporting the President’s daily operations, board relations, and strategic engagement, acting as a liaison with cabinet members, senior administrators, trustees, and external stakeholders. The Executive Assistant provides essential operational and logistical support to the President, focusing on high-level administrative tasks, including workflow management, travel scheduling, calendaring, drafting and editing correspondence, handling expense reports, and maintaining efficient daily office management.

Minimum Qualifications: • Minimum of 5 years or commensurate experience in administrative work. • A bachelor’s degree is required. • Excellent written and verbal communication skills. • Advanced discernment and decision-making skills; ability to navigate interaction with constituents in a calm and helpful manner. • Proficient knowledge of Microsoft Office, including, but not limited to, good internet search skills. • High level of ability to work independently and prioritize work. • Light Work as defined by the Bureau of Labor Statistics. • Be able to work some evenings and weekends during commencement and other university events. • Driving a university vehicle is not a requirement of this position, but submission of driving data is required. • The candidate must adhere to all King University policies as detailed for all employees in the Employee Handbook or specifically per any department, such as Admissions, Business Office, Financial Aid, etc. • The candidate must have and be able to articulate a personal faith in the Lordship of Jesus Christ and support the mission of King University.

Responsibilities: Faith & Mission • Represent the President’s Office with integrity and hospitality consistent with King University’s Christian mission. • Engage with all areas and personnel of the university to build relationships that will facilitate collaboration, informed decision-making, and foster a culture of servant leadership. • Cultivate a welcoming and professional environment in the President’s Office for students, visitors, faculty, staff, and alumni. Daily Operations • Expert daily management of the President’s calendar, email (forwarding relevant mail to the President), appointments, priorities, and correspondence. • Send out recurring weekly and annual meeting invitations with appropriate detail. Facilitate all necessary correspondence related to the President’s schedule. • Answer the office phone and direct inquiries as appropriate. • Supports the President’s work with Advancement, including record keeping and donor correspondence. • Responsible for the purchasing of office supplies, managing office expenditures and budgets, and processing P-card statements and reimbursements each month. • Manage confidential documents and files. • Proofing and organizing reports, speeches, meeting documents, etc. • Provide periodic updates/briefings to review upcoming appointments, events, responsibilities, and confirmations to support the President’s busy schedule. • Manage and develop travel itineraries and logistics as necessary. • Keep the President’s spouse informed of all invitations and events in which the spouse is involved. • Greet visitors to the President’s Office with a spirit of hospitality, with a warm and welcoming presence for all who enter the President’s Office and serve as a key liaison between internal/external stakeholders, exercising discretion, diplomacy, and professionalism. Board Engagement • Assist in coordinating and supporting the planning of quarterly and annual Board of Trustees meetings. • Support the King University Board Professional by assisting with managing communications, scheduling and organizing meetings, planning events, making travel arrangements, and taking minutes. Cabinet Communication • Serve as organizational hub for cross-departmental collaboration with Cabinet and other leadership groups. • Coordinate bi-weekly meetings with the President for each Cabinet member. • Coordinate a weekly Cabinet meeting, distribute agendas, and take meeting minutes. Special Events • Organize and coordinate special events and guests hosted by the President’s Office, such as receptions, luncheons, and dinners; includes staffing, decorations, menu planning, and printed materials. • Collaborate with and inform other departments of events when necessary.

Language: Proficiency in written and spoken English required

Hours: Monday through Friday, 8:00 a.m. - 5:00 p.m.

Campus: Bristol, TN