Administrative Assistant(Entry Level) $42-52K

Company Description

King Property Management is a family-owned company dedicated to providing exceptional property management services while fostering a supportive and inclusive environment. We specialize in handling the complexities of property management so our clients can focus on what matters most to them. At King Property Management, we strive to make all team members feel valued and supported as part of our family. Based in Houston, TX, we take pride in delivering hassle-free solutions tailored to meet the unique needs of our clients.

Role Description

This is a full-time, on-site Administrative Assistant (Entry Level) role located in Houston, TX. The Administrative Assistant will be responsible for supporting day-to-day office operations. Duties include managing schedules, answering and directing phone calls, handling clerical tasks, and providing general administrative support to the executive team and staff. The role requires excellent organizational skills and a proactive attitude to ensure the office runs smoothly and efficiently.

Qualifications

·      Communicates with Board of Directors regularly by either weekly personal contact, telephone or email. Thereby, establishing a personal relationship with the Board.

·      Schedules all Manager Teams meetings and prepares correspondence

·      Answer telephone calls from Board of Directors and or/ Homeowner’s and anticipate needs of homeowner’s.

·      Provides all required admin support to PM on annual budget/election meetings

·      Be able to learn, assist and with phone system ( Ring Central)

·      Conducts property visits to meet with vendors and provides Management with recommendations and observations to improve the property

·      Responds and maintains all service gate requests; maintains logs and communication with BOD.

·      Reviews/assists the obtaining and financing of all required insurance coverage

·      Follows the Company's corporate policies including but not limited to, accounting, and human resources policies.

·      Ensures that all records are kept in good order and confidential manner

·      Maintains and updates KPM website records regularly

·      Ability to be on call on call for two keeps out the year

·      Provides a five-star customer service at all times by attending to all calls and messages

·      Facilitates and attends after hour committee meetings, writes minutes and acts as liaison to committee members

·      Acts as intermediary with owner/residents and all other staff to assist in prompt response to questions/problems

• ·      Assists with Ad hoc projects –that may not be on this job description 

Minimum requirements.

Bachelor's degree or equivalent experience

·       Must possess and demonstrate a high degree of professional maturity and approachability.

·        Must be a self-starter who can work independently, effectively prioritize and manage workload in a fast-paced environment.

·        Must have exceptional follow-through, be detail orientated and able to multi-task effectively.