What are the responsibilities and job description for the Learning Center Seattle Administrative Specialist (AS III) position at King County?
King County's Department of Community and Human Services (DCHS) provides equitable opportunities for people to be healthy, happy, and connected to community.
King County's Children, Youth and Young Adults Direct Services programs (CYYADS) provide employment and education services to youth and young adults, residing within King County.
The AS III is responsible for initial front desk engagement with external and internal customers, organizations, etc. administrative and technical support to include billing, reporting, specific to open doors programming, and supporting the administration with reports.
This complex Administrative Specialist position requires strong multi-faceted skills to be able to transition reporting, navigating reports, all within a tight time frame and engaging with the public. The person has to be comfortable, and happy to work with and around a program that serves 16-21 YO youth who are seeking their educational and employment goals within an alternative schooling environment on a college campus. Many of the students have experienced marginalization in various degrees and we are seeking a person that is able to do the technical work within a value that is rooted, and engages with other with joy and compassion.
To be considered minimally qualified applicant must demonstrate a background that provides the knowledge, skills and ability to:
- First line of welcome to students and public
- Inputs, assist in tracking, supporting in management of Open Doors, college, and county requirements
- Ensure that information, activities and outcomes are entered accurately
- Work with administration on reporting, P223s, and other reports mandatory for the position to ensure accuracy
- Create, maintain, and review files and database reports to ensure that information from all sources is accurate and internally consistent
- Ensure that data entry into the system and reports are accurate. May review the data entry of other staff into this system
- Provide student support from orientation through program completion, including outreach, testing coordination, and addressing service needs
- Support other team members as needed
- Other duties as assigned
WE ARE LOOKING FOR CANDIDATES WHO HAVE:
- Strong customer service skills and demonstrated ability to work effectively in a multi-disciplinary team.
- Experience in utilizing a database or databases including thorough understanding of all screens, definitions, and data entry procedures.
- Familiarization with K-12 administrative processes in regards to billing etc.
- Experience with administrative work at a college
- Strong ability to work in a team environment and complete all tasks in an effective and efficient manner.
- Strong skills in use of personal computers, with working knowledge of MS Word, Excel, Access, and Outlook.
- Skilled in operation of a variety of office equipment.
- Demonstrated ability to understand and execute complex verbal and written instructions and maintain confidentiality.
- Experience in basic mathematics, organizational skills and research skills.
- Demonstrated ability in use of proper English grammar, usage and spelling, and ability to suggest and make appropriated corrections.
- Demonstrated ability to prioritize workload, work under pressure with tight timelines and changing priorities.
- Excellent reading comprehension, reasoning, writing and oral communication skills are required.
- Demonstrated ability to work independently and as a team member in a diverse environment.
- Ability to be flexible and accept a wide-variety of tasks to support a changing and fast-paced environment.
Desired Qualifications:
- Open Doors Youth Reengagement administrative process experience
- 2 years program or degree related to Business Administration or Education
ADDITIONAL POSITION INFORMATION:
- This position has been designated Non-Mission. Unless otherwise directed by the County Executive, department director or agency head, all employees, regardless of designation, are expected to report to work or request leave during an emergency or inclement weather. For more detailed information, please visit HR Policy County Operations During Emergency Situations and the King County Guidelines for Workforce Management in an Emergency.
- This position is scheduled to work 40 hours per week, Monday - Friday, 9am - 6pm. This position meets the provisions of the Fair Labor Standards Act and is overtime eligible with supervisory pre-approval.
- This position is not represented by a union.
- The work associated with this position will be performed all on-site at Seattle Central College.
WHO MAY APPLY:
This position is open to all qualified candidates that meet the minimum qualifications. Interviews for this selection process will take place on or around xxx. Candidates who wish to be considered for this position must submit an online King County application and respond to the supplemental questions. Your application may be rejected as incomplete if you do not include the requested and relevant information in the online application and supplemental questionnaire. Applications and/or supplemental questionnaires that state, "see my resume" are considered incomplete and will not be considered to be competitive. If you have any questions, please contact Alicia Larsen at alarsen@kingcounty.gov.
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Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ , people living with disabilities, and veterans.King County is an Equal Employment Opportunity (EEO) Employer
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To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
Salary : $68,508 - $86,838