Talent Acquisition Coordinator

Talent Acquisition Coordinator

Location: Onsite TUSTIN
Job Type: Full-Time

About the Role

We are seeking a highly organized, detail-oriented, and motivated Talent Acquisition Coordinator to support our recruiting team throughout the hiring process. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, has strong administrative skills, and is passionate about creating an exceptional experience for candidates and hiring managers.

The ideal candidate is professional, tech-savvy, and comfortable interacting with employees at all levels of the organization, including executive leadership. This role also offers the opportunity to develop recruiting skills and gain experience sourcing and recruiting for specialized and complex positions.

Key Responsibilities

• Provide administrative support to the Talent Acquisition team throughout the recruitment process.
• Schedule candidate interviews and coordinate calendars with hiring managers and executive leadership.
• Maintain accurate candidate records and perform data entry within the Applicant Tracking System (ATS) and CRM.
• Post job openings across multiple job boards and recruitment platforms.
• Communicate professionally with candidates regarding interview scheduling, application status, and hiring process updates.
• Coordinate hiring logistics with hiring managers and executives.
• Track recruiting activity, maintain recruiting metrics, and generate reports as needed.
• Assist with onboarding coordination and pre-employment processes.
• Ensure all candidate and employee information is handled with the highest level of confidentiality.
• Identify scheduling conflicts or process challenges and resolve them proactively.
• Learn and develop recruiting techniques, including sourcing and engaging candidates for specialized and difficult-to-fill positions.
• Provide exceptional customer service to candidates, hiring managers, and internal stakeholders.

Qualifications

• Previous experience in an administrative, Human Resources, Talent Acquisition, or recruiting support role preferred.
• Experience working with Applicant Tracking Systems (ATS) or CRM platforms.
• Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Exceptional attention to detail with strong data entry accuracy.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Comfortable interacting professionally with C-level executives and senior leadership.
• Excellent organizational, communication, and time management skills.
• Strong problem-solving abilities with a proactive, solutions-oriented mindset.
• Self-motivated with a desire to grow within Talent Acquisition and learn full-cycle recruiting for complex positions.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Able to work independently while also collaborating effectively with a team.

Preferred Qualifications

• Highly adaptable and able to thrive in a changing environment.
• Strong interpersonal and relationship-building skills.
• Customer-service mindset with a positive, professional attitude.
• Ambitious, eager to learn, and interested in developing a long-term career in Talent Acquisition.

Why Join Us?

This position offers an excellent opportunity to build a career in Talent Acquisition while working alongside experienced recruiters. You'll gain exposure to recruiting strategies, executive-level hiring, and specialized talent acquisition while making a meaningful impact on our hiring success.