AP/AR Specialist

Job Title: Accounting Coordinator I
Position Type: Full-Time

Position Summary

The Accounting Coordinator I supports daily accounting operations, including accurate invoice processing, timely payment execution, and resolution of billing and account discrepancies. This role is critical in maintaining financial accuracy, supporting collections efforts, and ensuring compliance with internal policies and accounting standards.

Essential Duties and Responsibilities

Accounts Receivable (A/R) Support

• Perform A/R collections by following up on past-due invoices, reconciling account discrepancies, and researching customer data through customer portals.
• Research and resolve billing issues and disputes in coordination with customers and the Operations team.
• Post customer payments, prepare bank deposits, and process credit memos.
• Maintain and respond to A/R correspondence and customer inquiries in a timely and professional manner.
• Prepare monthly A/R spreadsheets, NetSuite imports, and other customer-related reports.
• Review and post customer credit card payments.
• Assist with month-end close activities, including account reconciliations.
• Support invoicing activities.
• Identify opportunities to improve internal accounting procedures and recommend process enhancements.
• Maintain organized filing systems and proper documentation for accounting records.
• Meet all weekly, monthly, quarterly, and year-end deadlines.
• Ensure compliance with federal, state, and company accounting policies and procedures.

Accounts Payable (A/P) Support

• Review vendor invoices for accuracy and proper approvals prior to processing.
• Enter vendor invoices into the ERP system (NetSuite preferred) to ensure timely payment.
• Assist with weekly check runs, ACH payments, and vendor statement reconciliations.
• Respond to vendor inquiries and resolve discrepancies in a professional and timely manner.
• Maintain accurate and organized A/P files and supporting documentation.
• Support month-end close activities related to A/P accruals and reconciliations as needed.

Minimum Qualifications (Knowledge, Skills & Abilities)

• Associate’s degree or higher in Accounting, Finance, or a related field required.
• 1–3 years of experience in accounting, bookkeeping, or related financial administration.
• Experience with full-cycle A/R and A/P processes, including account reconciliations.
• Proficiency with ERP accounting systems (NetSuite preferred).
• Intermediate to advanced Excel skills (pivot tables, VLOOKUP, data validation, formatting).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational, analytical, and multitasking skills with high attention to detail and accuracy.
• Effective written and verbal communication skills with customers, vendors, and internal teams.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to work independently and collaboratively within a team environment.
• Bilingual (English/Spanish) is a plus but not required.