What are the responsibilities and job description for the Administrative Assistant position at Kimley-Horn?
Overview
Kimley-Horn is looking for an Administrative Assistant to join our Fort Worth, TX office!
Responsibilities
Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Kimley-Horn is looking for an Administrative Assistant to join our Fort Worth, TX office!
Responsibilities
- General front desk reception duties: answering phones, greeting clients and guests, maintaining conference room calendars, ordering supplies
- Assisting with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents
- Mail distribution; FedEx distribution (outgoing and incoming)
- Assistance in producing plans, project manuals and reports (copying, printing, binding, filing and/or scanning documents)
- Compile meeting agendas, minutes and miscellaneous other documents
- Proactively manage Outlook calendars (meetings/call scheduling), as well as travel and expense reports
- Effectively partnering with other staff and senior leaders
- Ordering supplies; Maintenance/upkeep of production and supply rooms; occasional heavy lifting required
- Scheduling meetings/setting up AV presentation equipment
- Assisting with event planning and coordination
- Filing and archiving
- Running occasional errands
- 3 years in a corporate/professional environment in an Administrative role
- Strong verbal and written communication skills (grammar/proofreading)
- Strong proficiency in MS Office Suite; highly proficient in Excel, Word, and Outlook
- Professional, organized, client-oriented, and deadline driven
- Able to anticipate needs and manage multiple competing priorities
- Positive team player with commitment to quality
- Self-starter who can thrive in an environment where leaders often travel off site serving clients
- Contract management and billing experience preferred
- Proven ability to maintain confidentiality
Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.