Office Manager / Bookkeeper

Office Manager / Bookkeeper

Location: Eugene, Oregon
Company: Kimball Construction

Job Summary

Kimball Construction is seeking a highly organized, detail-oriented Office Manager / Bookkeeper to oversee the daily operations of our office while managing our bookkeeping functions. The ideal candidate will possess strong leadership skills and a background in administrative functions, office management, and project-based bookkeeping. This role requires exceptional communication and organizational abilities to ensure the smooth running of our office environment while supporting our construction team in achieving their goals.

Key Responsibilities

Office Management

• Manage daily office operations, ensuring efficiency and effectiveness in all administrative processes.
• Handle vendor management, ensuring quality service delivery and maintaining strong relationships with suppliers.
• Administer human resources functions including employee onboarding, training initiatives, and coordination with payroll provider (Gusto).
• Plan and coordinate company events, meetings, and other activities as required.
• Ensure proper filing systems are in place for easy access to documents and information.

Bookkeeping

• Develop, implement, and improve a standardized bookkeeping process in collaboration with Kimball Construction management, following the Deming Cycle (Plan–Do–Check–Act).
• Clean up and reconcile QuickBooks Online files, including historical transactions dating back to 2022.
• Monthly: Reconcile all accounts; prepare Profit & Loss and Balance Sheet reports.
• Quarterly: Prepare tax reports; prepare sales commission reports.
• Yearly: Prepare tax reports and coordinate with Kimball’s CPA for yearly filings.
• Per Construction Project (approx. 10 annually): Prepare closeout accounting reports verifying all transactions are coded correctly and invoiced.
• Maintain accurate records using QuickBooks Online and integrate data with BuilderTrend, Bill.com, and Google Drive.

Note: This position does not include accounts payable, accounts receivable, payroll processing, or direct tax filings.

Qualifications

• Proven experience in office management or a similar administrative leadership role.
• Prior experience in project-related bookkeeping, including assigning costs to specific projects and items.
• Familiarity with construction-industry bookkeeping practices, particularly QuickBooks Online and BuilderTrend.
• Strong supervisory experience with the ability to lead a small, diverse team effectively.
• Excellent organizational skills with a keen attention to detail.
• Strong written and verbal communication skills for effective interaction with staff, vendors, and clients.
• Ability to work independently and manage time efficiently without requiring daily oversight.
• Familiarity with clerical tasks such as filing, scheduling, and general administrative duties.

About Kimball Construction

Kimball Construction is a locally based general contracting firm in Eugene, Oregon specializing in custom homes and commercial projects. We are one of the larger construction companies in the Eugene, OR area.

Why Join Us?

This is an opportunity to join a growing construction company where you will play a pivotal role in both the operations and financial systems of the business. We value independence, professionalism, and a client-first attitude. The ideal candidate will thrive in a dynamic environment where systems-building and problem-solving are encouraged.

How to Apply

Interested candidates should submit a resume along with a written proposal that explains how they would ensure all billable expenses are captured, coded correctly, and invoiced prior to project closeout. The proposal should outline their approach to:

• Reconciling project-related transactions.
• Reviewing cost codes and vendor accounts for completeness.
• Identifying and preventing missed billable expenses.
• Implementing checks and balances to confirm accuracy before issuing a closeout report.

Applications should be submitted no later than September 19, 2025.

Job Type: Part-time

Pay: $28.00 - $32.00 per hour

Expected hours: 20 – 30 per week

Benefits:

• Flexible schedule
• Paid time off

Education:

• High school or equivalent (Preferred)

Experience:

• Bookkeeping: 5 years (Required)
• Office Management: 5 years (Required)

Work Location: Remote

Salary : $28 - $32