Event Admin / Office Manager

Position:    Event Admin / Office Manager
Start/End Date:   May 4 – May 17, 2026
Rate:   $350 per day
Position Type:   Temporary, Contract
Inclusions:    Travel arrangements not included. Staff meals provided during event day.

This is a temporary contract position with Kilowatt Events, Inc (KWE) for the 150th Eli Lilly Anniversary Event, located in Indianapolis, IN. The main objective of the Event Admin / Office Manager is to work onsite as part of a team to successfully setup, execute, and teardown the Eli Lilly Anniversary Event. This position will report to an assigned Venue Manager or Event Lead.

Job Responsibilities:

1.         Provide administrative support within the event operations office, including printing and organizing paperwork, keeping a clean office, assisting with staff appreciation items, and creating materials as needed.

2.         Assist with staff check-in and providing general event information for vendors, crew, and staff.

3.         Monitor and respond to operational communications (radio, phone, or email) and relay messages to the appropriate team members.

4.         Help maintain organized records, run sheets, contact lists, and operational documents throughout the event.

5.         Support the Operations and Venue Management team with coordination tasks and general office needs during event days.

Requirements:

1.          1 years experience with outdoor festivals and events.

2.          Ability to perform physically demanding work, including lifting, carrying, and standing for extended periods of time.

3.          Comfortable working outdoors in varying weather conditions.

4.          Ability to follow instructions and work under the direction of Event Leads.

5.          Strong work ethic, reliability, and punctuality during scheduled shifts.

6.          Ability to work effectively as part of a team in a fast-paced environment.

Who We Are:
Kilowatt Events is a woman owned, live event production business that specializes in building and operating temporary event venues, designing custom brand activations, and creating turnkey programs for the fan experience. Our expertise has supported televised world-class sporting productions, Red Carpets, Lifestyle Festivals, Fortune 100 Corporate Events and is proud to have collected a Sports EMMY for our work on the College Football National Championship for ESPN.

Kilowatt is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.