Finance Coordinator

Department: Finance 
Reports To: Director of Finance 
Location: Montvale, NJ (This is an on-site position)

Position Overview 

The Finance Coordinator plays a critical role in maintaining the operational health of the company’s financial infrastructure. This individual ensures vendors are paid accurately and on time, supports day-to-day cash activities, validates financial data, and serves as a reliable liaison between internal teams and external financial partners. 

This role is ideal for a highly organized, detail-oriented professional who thrives in execution, exercises sound judgment, and helps strengthen financial controls without losing sight of business practicality. 

Key Responsibilities 

Accounts Payable & Vendor Management 

• Manage the full accounts payable cycle, ensuring timely and accurate payment of vendors including rent, corporate credit cards, insurance, and recurring obligations. 

• Maintain vendor records and coordinate with partners to resolve billing discrepancies. 

• Monitor payment schedules to protect company relationships and avoid service disruptions. 

Partner & Banking Coordination 

• Serve as a primary liaison with external partners such as insurance brokers, banking representatives, and financial vendors. 

• Handle routine banking activities, including deposits, documentation, and account support. 

• Assist with light treasury functions by monitoring account needs and escalating potential cash requirements. 

Financial Operations Support 

• Review financial data imports from bookkeepers to verify accuracy, identify discrepancies, and maintain reliable reporting. 

• Scan monthly profit and loss statements to flag anomalies, unexpected variances, or potential risks for senior finance leadership. 

• Strengthen financial controls by monitoring transactions and escalating irregularities when necessary. 

Internal Finance Support 

• Act as a primary point of contact for internal budget and corporate credit card inquiries, guiding company spending policies. 

• Support cross-functional teams with financial process questions to improve clarity and consistency. 

• Assist leadership in maintaining organized financial documentation and audit readiness. 

Qualifications 

• Bachelor’s degree in Finance, Accounting, Business, or related field preferred. 

• 2–5 years of experience in finance, accounting, or financial operations. 

• Strong understanding of accounts payable processes and financial workflows. 

• High attention to detail with the ability to identify inconsistencies in financial data. 

• Comfortable interacting with banks, vendors, and external partners. 

• Proficiency in Excel and financial systems (QuickBooks, NetSuite, or similar preferred). 

• Demonstrates discretion when handling sensitive financial information. 

Success Profile The ideal candidate is: 

• Highly dependable and execution-focused 

• Organized with strong follow-through 

• Financially curious with sound judgment 

• Calm under pressure and responsive to business needs 

• Comfortable operating in a growing, process-building environment 
   

  What Success Looks Like (First 6–12 Months) 

• Vendors are paid accurately and on schedule with minimal oversight. 

• Financial data imports are consistently validated, with discrepancies quickly resolved. 

• Banking and partner interactions run smoothly without leadership intervention. 

• Potential financial risks are surfaced early. 

• Internal teams experience finance as responsive, clear, and supportive. 

Salary : $50,000 - $60,000