What are the responsibilities and job description for the Finance Coordinator (Part-Time and Hybrid) position at Girl Scouts of Northern New Jersey?
Description
The Girl Scout mission is to build girls of courage, confidence, and character, who make the world a better place. Behind every Girl Scout and volunteer is a team of local staff ready to help them earn that next badge, embark on a camping adventure, or organize an impactful service project. We are Girl Scouts of Northern New Jersey (GSNNJ) serving girls in grades K-12 in Bergen, Morris, Passaic, Sussex and Northern Warren counties. We bring the Girl Scout Leadership Experience to 19,000 girls and 10,200 adult members.
We deliver impactful leadership programming - and our Finance team plays a critical role in making that possible. We are seeking a detail-oriented and proactive Finance Coordinator to support daily financial operations. This is a hands-on role ideal for someone who thrives on organization, accuracy, and keeping processes running smoothly behind the scenes.
POSITION SUMMARY
The Finance Coordinator (part-time, up to 20 hrs. a week) provides administrative and operational support to the Finance team by maintaining accurate financial records, processing transactions, and ensuring timely follow-through across multiple systems. This role is essential to the integrity, efficiency, and compliance of GSNNJ’s financial operations.
The essential functions include, but are not limited to the following:
- Assist in maintaining accurate financial records, including accounts payable and receivable, and ensure timely processing of transactions.
- Enter financial transactions into internal databases, reconcile bank statements, and verify data for accuracy to maintain clean and reliable financial records.
- Monitor outstanding check vendor balances and initiate follow-up to ensure timely payments.
- Monitor accounts to identify overdue payments and initiate collection activities.
- Assist in the preparation of financial reports and budgets and provide necessary documentation for audits.
- Identify discrepancies, resolve issues, and recommend improvements to strengthen financial processes and workflows.
- Handle communication with vendors and clients regarding billing, payments, and other financial inquiries.
- Helps foster and implement the council’s commitment to diversity across volunteers, staff, vendors and program participants.
- Performs other duties as assigned.
Staff members are accountable for achieving their performance goals that collectively enable GSNNJ to reach our council goals. Each staff member is expected to take an active role in all areas of operations, especially by being alert to opportunities to identify and engage potential volunteers, girl members, donors, vendors, collaborators, etc. and providing contact information to the appropriate staff person.
Requirements
- A positive attitude, integrity, and interest in serving our mission of helping girls reach their fullest potential.
- Associate degree or certificate in accounting or related field is preferred. Bachelor’s degree preferred.
- 2-3 years of accounting experience, preferably in the non-profit sector.
- Knowledge of journal entries, accounts receivable, accounts payable and reconciliations.
- Proficient in using accounting software and Microsoft Office Suite, particularly Excel.
- Excellent attention to detail, with high accuracy in data entry and financial calculations.
- Experience using POS system preferred.
- Excellent organizational skills, strong written and verbal communication skills, and active listening skills.
- Ability to be creative and flexible in responding to changing priorities and emerging needs.
- Ability to manage time effectively, prioritize and meet deadlines, and to manage several activities simultaneously.
- Ability to work independently with limited supervision and as part of a team.
- Analytical mindset and problem-solving skills to identify and resolve issues promptly.
- Membership in GSUSA is required upon employment and annually thereafter (cost covered by GSNNJ).
Girl Scouts of Northern New Jersey is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.
Salary : $28 - $30