Marketing & Events Coordinator

Kidder Mathews has been a leader in the commercial real estate industry for nearly 60 years, fostering an innovative and dynamic work culture with more than 100 "best workplace" awards. Now the largest fully independent commercial real estate firm in the Western U.S., Kidder Mathews has over 900 professionals across 19 offices in Washington, Oregon, California, Nevada, and Arizona. We offer a complete range of brokerage, appraisal, asset services, consulting, and debt & equity finance services for all property types. The firm averages $9 billion in transaction volume, manages more than 54 million square feet of space, and conducts 2,700 appraisal, consulting, and cost segregation assignments annually.

If you’re the person who makes things happen — this is your role.

You love a well-run event.
You notice (and care about) the details others miss.
You don’t wait to be asked—you anticipate what’s needed next.

You lead with curiosity, creativity, and organization.

Spreadsheets don’t overwhelm you. You manage them with ease, precision, and color-coding.

You thrive in collaboration—learning from others and sharing your ideas.

If this sounds like you, keep reading.

About the Role

Job Title: Marketing & Events Coordinator

Location: Seattle, WA (hybrid)
Department: Corporate Marketing

Reports to: Senior Vice President of Marketing

Role Summary

The Marketing & Events Coordinator supports the planning, coordination, and execution of company and client events while assisting with corporate marketing programs, including awards management, branded merchandise, social media, and PR/communications support.

This is an execution-driven role. You will help ensure events, awards programs, sponsorships, and promotional initiatives are organized, on schedule, and aligned with Kidder Mathews brand standards.

This position is based at our headquarters in downtown Seattle and will require full-time, in-office presence (five days per week) during the first three months to support onboarding and ramp-up. Following that period, the role will transition to a hybrid schedule.

What You’ll Own

This role is ideal for someone who thrives in structure and knows how to create it—someone who finds satisfaction in timelines, checklists, budgets, and organized systems that make events and marketing programs run flawlessly.

Event Planning & Execution

• Plan and execute company and client events, including conferences, meetings, client functions, and sponsorship activations
• Support the full event lifecycle, including site selection, budgeting support, vendor coordination, catering, A/V, invitations, RSVP tracking, agendas, signage, and materials
• Provide day-of event coordination and on-site logistical support
• Coordinate event materials, including shipping, swag, signage, name tags, and promotional items
• Assist with hotel room blocks, contracts, and event budgets as needed

Awards, Sponsorships & Recognition Programs

• Prepare and distribute awards materials (certificates, plaques, recognition items)
• Maintain awards and rankings tracking systems
• Draft and submit award nominations in partnership with Marketing Communications leadership
• Support industry ranking surveys, awards submissions, and voting campaigns
• Coordinate logistics for company sponsorships (awards events, panel engagements, conferences), including table and ticket coordination, broker alignment, and collaboration with PR to maximize visibility and brand exposure

Marketing & Promotional Support

• Coordinate branded merchandise, apparel programs, promotional inventory, and new broker welcome packages across offices
• Assist with branded gifting initiatives and promotional campaigns
• Provide social media support, including posting, drafting content, and basic graphics as appropriate
• Assist with tracking press activity and media mentions
• Support preparation for press release distribution
• Support online brand review monitoring and reporting
• Ensure Corporate Marketing and Kidder Mathews brand standards are followed across events, marketing, and communications deliverables
• Perform other duties or projects as assigned

Essential Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Knowledge & Experience

• 3 years of event coordination, event marketing, or related experience
• Experience using Adobe Creative Suite programs (InDesign, Photoshop, Illustrator) preferred
• Understanding of corporate marketing operations, event coordination, branding, and communications support within a professional services environment
• Familiarity with coordinating events, awards programs, and promotional marketing activities

Skills & Abilities

• Excellent grammatical, oral, and written communication skills
• Exceptionally detail-oriented with a strong personal standard for organization and accuracy
• Highly organized and process-driven, with the ability to manage timelines, budgets, and logistics with precision
• Comfortable building and maintaining spreadsheets, trackers, and event run-of-show documents
• Customer service oriented with a keen ability to build relationships with brokers, employees, leadership, vendors, and clients
• Proficiency in Microsoft Office Suite (specifically Word, Outlook, Excel)
• Ability to work proactively with minimal supervision and know when to ask questions
• Ability to multitask and prioritize effectively in a deadline-driven environment
• Professional level of confidentiality when handling employee and broker information
• Strong initiative and ownership of assigned tasks
• Must maintain professional image and demeanor
  
  

Education

• Bachelor’s degree or equivalent combination of education and experience

Work Environment

This is a standard office environment with typical noise such as talking, copier/printer equipment, etc.

Physical Demands

While performing the duties of this job, the employee is regularly required to talk and hear. This position is often active and may require standing, walking, bending, kneeling, stooping and crouching. The employee must sometimes lift and/or move items up to 50 pounds with the assistance of a hand truck or dolly. The employee must frequently sit and use a computer for long periods of time. Specific vision abilities are required to do this job including close vision, distance vision, peripheral vision, depth vision, color vision and the ability to adjust focus.

What We Offer

• A voice on a corporate marketing team that helps shape the direction of a growing, employee-owned company
• A seat at the table—your ideas matter here
• A collaborative environment alongside tenured, creative professionals who value excellence and teamwork
• Opportunities to grow your skill set while contributing to meaningful, visible work
• A thriving downtown Seattle office located next to public transit in one of the city’s most beautiful towers
• Competitive benefits and compensation

Salary : $28 - $32