What are the responsibilities and job description for the Executive Assistant position at Kibo Capital?
Position Summary:
The Executive Assistant provides comprehensive administrative and operational support to the Vice President, Board members, and senior leadership team. This role demands a high level of professionalism, discretion, and organizational expertise, along with the ability to manage competing priorities in a fast-paced, dynamic environment.
Key Responsibilities:
- Prepare and edit correspondence, reports, presentations, and other materials for senior leadership.
- Coordinate complex calendars, meetings, and travel arrangements, including logistics and accommodations.
- Support meetings by scheduling, preparing materials, and documenting minutes and follow-up action items.
- Act as a key point of contact by screening, prioritizing, and distributing communications and information.
- Maintain organized filing systems, manage office supplies, and assist with light administrative and bookkeeping tasks.
- Assist with special projects, initiatives, and other duties as assigned by executive leadership.
Required Skills and Qualifications:
- Excellent written and verbal communication skills.
- Strong organizational skills with exceptional attention to detail.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Proficiency in Microsoft Office Suite and aptitude for learning new systems and tools.
- Knowledge of office administration, clerical procedures, and recordkeeping practices.
- Typing speed of 50 words per minute preferred.
Education and Experience:
- High school diploma required; Associate’s or Bachelor’s degree in Business Administration or a related field preferred.
- Minimum of four (4) years of experience in executive support, administrative, or a similar role supporting senior leadership.
Physical Requirements:
- Prolonged periods of sitting and working at a computer.
- Ability to occasionally lift up to 15 pounds.