What are the responsibilities and job description for the Office Administrator position at KHI Mechanical?
Key Responsibilities
- Support management with administrative tasks
- Perform other duties to support efficient office operations
- Manage incoming calls, emails, and correspondence
- Greet visitors and provide general support to office guests
- Maintain organized filing systems (digital and physical as needed)
- Create PO's for techs
- Perform weekly collections report, calls and emails
- Sort and distribute mail and packages
- Assist with basic bookkeeping tasks (invoices and monthly credit card expenses
- Create and Manage On-Call schedule
Required Skills & Qualifications
- Strong organizational and time‑management skills
- Excellent written and verbal communication abilities
- Proficiency with office software (Microsoft Office, Google Workspace)
- Ability to multitask and prioritize tasks
- Attention to detail and accuracy
- Customer service mindset
- Ability to follow instructions and work independently or as part of a team
Education & Experience
- High school diploma or equivalent required
- Associate degree or administrative certification preferred
- Previous experience in an office or administrative role is helpful but not always required
Work Environment
- Standard office setting
- Frequent use of computers, phones, and office equipment
- Interaction with staff, clients, and vendors
Job Type: Full-time
Pay: $21.00 - $23.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $21 - $23