Administrative / Billing Assistant

Keystone Structural Group (KSG Engineers) is seeking a responsible, detail-oriented individual to assist with administrative and billing support for our growing civil and structural engineering firm.

This role supports day-to-day office operations and project billing, helping keep our engineers, project managers, and clients running smoothly.

We are open to either:

• Part-time candidates (approximately 20–25 hours per week, flexible within Monday–Friday), or
• Full-time candidates (up to 40 hours per week) for someone looking for a long-term position.

This is a great opportunity for someone who is organized, reliable, and enjoys working in a professional office environment where no two days are exactly the same.

Job Responsibilities

• Provide support to office management
• Assist with executive communications, including taking messages and/or responding to emails
• Provide managers with support in the development of project proposals, including typing, writing and proof reading.
• Assist managesr with customer invoicing/billing – training will be provided.
• Assist manager with bookkeeping activities – training will be provided.
• Assist in maintaining electronic filing system, company data and internal project management/task system.
• Scan, copy, print, bind documents.
• Gather incoming mail and distribute correspondence.
• Purchase and maintain inventory of office equipment and supplies.
• Assist with events to take place outside of the workplace.
• Occasionally assist with scheduling events, parties, travel arrangements, placing lunch orders for internal meetings.
• Assist in maintaining, editing, and organizing marketing materials.
• Order office and kitchen supplies.

Minimum requirements include:

• Qualified candidates will have previous administrative support experience in a busy office setting
• Experience with BQE Core (formerly BillQuick) is a major plus
• Computer skills – Proficient in MS Office
• High School diploma or higher
• Ability to multitask, prioritize daily workload, and work effectively within a team
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Knowledge of engineering, architecture and/or construction industry a plus

Job Types: Full-time, Part-time

Pay: $19.00 - $27.00 per hour

Expected hours: No more than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience:

• Billing / Invoicing: 1 year (Required)
• Administrative Assistant: 1 year (Required)
• Proposal writing: 1 year (Required)

Shift availability:

• Day Shift (Required)

Work Location: In person

Salary : $19 - $27