What are the responsibilities and job description for the Administrative Assistant position at Keystone Collections Group?
Administrative Assistant
Job Summary: Administrative Assistant is a highly organized, proactive and detail-oriented role which provides comprehensive support to the Operations Manager and Processing department leadership team. This role requires exceptional skills in the Microsoft Office Suite, comfort with data analysis and the proven ability to manage multiple administrative and clerical tasks simultaneously. The key focus will be leveraging creativity and adaptability in a seasonally fluid department to create structure and organization.
Primary Responsibilities:
- Perform standard clerical duties
- Partner with the Operations leadership team on upcoming projects/initiatives
- Research & statistic charting, transfer raw data into actionable insights
- Process and reconcile invoices, checking/refunds, and reporting
- Point of contact with building ownership/maintenance on all facility issues/needs
- Manage and track office supplies inventory, initiating orders as needed
Secondary Responsibilities:
- Own and drive key initiatives delegated by management (e.g. annual planning)
- Proactively develop and present solutions and tools to streamline processes and increase efficiency
- Participate in processing job tasks as needed
Job Qualifications:
Education, Experience, and Certifications:
- High school graduate or have an equivalency certificate (GED)
- Ability to work independently, exercise excellent judgment and take initiative
- Adaptability to the changing priorities, deadlines and workload
- Exceptional organization skills and meticulous attention to detail
- Desire to increase companywide knowledge to further enhance the role of the Operations Department.
- Recognize and correct errors and learn from mistakes
Knowledge, Skills, and Abilities:
- Skilled in the advanced features of Microsoft Office Suite
- Outlook- emailing, calendaring, and task management
- Excel - data analysis, formulas (pivot tables, vlookup, data visualization)
- Word - document creation and formatting
- Teams - communication and streamlining content delivery
- One Note - organization and shared recaps, summary, project plans
Physical Requirements:
Candidate must be able to:
- Lift 15 lbs
- Sit for at least 2 hours at a time without getting up