Administrative & Development Coordinator/Officer

About Last Stand

Last Stand is a 501(c)(3) nonprofit advocacy organization dedicated to protecting the natural environment and unique quality of life in the Florida Keys. Founded in 1987, we work at the intersection of land use, water quality, and growth management. 

In recent years, our work has expanded to include sustainable affordable housing as an environmental and community issue.

Last Stand achieves its mission through research, education, outreach, and direct advocacy. In practice, that means:

• Civic engagement: Monitoring local, state, and federal actions affecting the Keys; attending public meetings; reviewing agendas; and delivering informed public comment
• Building coalitions: Developing partnerships with local, regional, and national organizations to advance shared priorities and build community power. 
• Mobilizing residents: Equipping community members with the information, tools, and opportunities to engage on issues that affect their lives and their environment
• Educating and informing: Producing and communicating sound, science- and data-driven research on the issues affecting the Keys' environment and community, for audiences ranging from residents to policymakers.
• Serving as a watchdog: Keeping a critical investigative eye on local activities that affect residents and the environment; uncovering what's buried in data, technical documents, and official reports; investigating red flags and pursuing public records when needed; and, when necessary, taking legal action to protect the integrity of the Keys' environment and community.

About the Role

Last Stand is a small, active organization with an active board of directors, entering a new phase of growth and looking for someone to support that growth. Learn more about Last Stand’s past, present and future vision here. 

We are seeking a part-time Development & Administrative Coordinator (or Officer, depending on the candidate’s experience) to support both the day-to-day operations of the organization and our fundraising and membership initiatives. The title and scope of this role will be calibrated to the selected candidate's experience. We are open to candidates at different career stages and will structure responsibilities and compensation accordingly.

This role is well suited to an individual with fundraising or development experience seeking meaningful part-time work, or an earlier-career candidate looking for hands-on experience in a mission-driven organization. In either case, the ideal candidate is organized, proactive, and comfortable owning and executing tasks independently once given direction. 

This position is primarily remote, with occasional in-person attendance at meetings and events. Candidates must be based in the Florida Keys.

This position reports to the Executive Director. 

This is a part-time, hourly position for 20 hours per week. 

Responsibilities

Administrative Support:

• Coordinating board and committee meetings, including scheduling, agenda development, and tracking follow-up actions 
• Monitor and respond to incoming inquiries, routing inquiries as appropriate
• Maintain and update membership and donor records using CRM
• Update and maintain the organization's website as needed
• Export and format monthly financial records from Square, Paypal, etc; compile and deliver to the Treasurer
• Recordkeeping; support development and maintenance of organizational archive
• Other tasks as assigned

Development:

• Work with the Executive Director to develop and execute the organization's fundraising and membership campaigns, strengthening donor & member engagement
• Supporting the planning and execution of fundraising events and digital campaigns.
• Support the donor acknowledgment process, ensuring timely and accurate thank-you communications for all gifts
• Support the identification, cultivation, and stewardship of individual donors, including prospect research, drafting outreach materials, and maintaining a structured follow-up pipeline
• Along with the Membership & Outreach Committee, coordinate fundraising events and the Annual Meeting, including logistics, invitations, and post-event follow-up
• Other similar duties

Desired Skills:

• Mission fluency: Ability to understand and clearly articulate the organization's mission, goals, and activities.
• Written communication: You write clearly and professionally across formats (emails, public-facing materials, donor correspondence) and can adapt your tone to different audiences.
• Organized & self-directed: You keep track of tasks and follow through, have a system for tracking & managing priorities and deadlines, and keep your supervisor informed of progress and obstacles 
• Attention to detail: You catch errors before they go out the door, check for accuracy, and notice when something doesn't match. 
• Technical proficiency: Comfortable with Google Workspace, Zoom, able to quickly learn and navigate tools such as MailChimp and other software products
• Design & branding: Proficient in Canva; able to produce polished materials that follow organizational branding guidelines.

Preferred additional skills for Officer level: 

• Ability to craft compelling narratives that align the organization's mission with donor passions.
• Strong networking, interpersonal, and communication skills

Qualifications

Required

• 2 years of experience in an administrative, office coordination, nonprofit support, or communications role
• Genuine interest in environmental advocacy and the Florida Keys; 
• General familiarity with civic or environmental issues in the Keys, or eagerness to learn
• Based in the Florida Keys, with ability to travel occasionally throughout the Keys. 

Officer level (preferred)

• 4 years of experience in nonprofit fundraising or development, including some combination of major gifts, donor cultivation, campaign management, or event-based fundraising
• Familiarity with the Florida Keys community and a strong local network

Compensation

This role is posted at two compensation levels, depending on qualifications and experience:

• Coordinator: Starting at $28/hour for candidates meeting required qualifications
• Officer: Starting at $33/hour for candidates with demonstrated nonprofit fundraising and development experience, who will take on a broader fundraising/development role and bring experience to the organization 

This is an hourly, part-time W-2 employee position. Benefits are not currently offered.

To Apply

To apply, please send a resume and a brief cover letter to jmannixlachner@keyslaststand.org with the subject line "Development & Administrative Role — [Your Name]." 

Please indicate in your cover letter whether you are applying at the Coordinator or Officer level, and briefly describe the experience that qualifies you for that level.

Applications are reviewed on a rolling basis. Candidates selected to move forward will be contacted for a brief introductory call; those who advance will be invited to a Zoom interview with the hiring team.

Equal Opportunity & Inclusion

We are committed to building a team that reflects the diversity of the communities and ecosystems we work to protect. We actively encourage applications from candidates of all backgrounds, including those who are underrepresented in the environmental and nonprofit sectors.

Last Stand is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, veteran status, or any other characteristic protected by applicable law.

We are committed to providing reasonable accommodations for qualified individuals with disabilities throughout the application and hiring process. To request an accommodation, please contact jmannixlachner@keyslaststand.org.