What are the responsibilities and job description for the Office Administrator | $22-$28/hr position at Key People Key Positions?
Key Personnel is seeking an Office Administrator in Tulsa, OK
Office Administrator Pay Range: $22.00–$28.00
Office Administrator Hours: Monday – Friday, 8:00 AM – 5:00 PM
Office Administrator Job Summary
The Office Administrator is responsible for managing daily office operations and supporting accounting, payroll, human resources, and general administrative functions. This position is ideal for an experienced, organized, and detail-oriented professional who can manage multiple responsibilities independently, maintain accurate records, and help ensure the company's administrative processes run smoothly.
The company plans to utilize an outside bookkeeper for bookkeeping services, allowing the Office Administrator to focus on internal financial processes, recordkeeping, payroll coordination, employee documentation, and communication with the outside bookkeeper. The ideal candidate will have a working knowledge of accounting principles, experience with payroll and HR administration, and the ability to handle confidential information with professionalism and discretion.
Office Administrator Essential Duties & Responsibilities
- Oversee daily office operations and maintain organized, accurate company records.
- Assist with accounts payable, accounts receivable, invoicing, and routine financial recordkeeping.
- Prepare, organize, and maintain financial documents for review and coordination with the outside bookkeeper.
- Coordinate payroll processing, track employee hours, and maintain accurate payroll records and documentation.
- Support human resources functions, including employee files, onboarding paperwork, personnel records, and employment documentation.
- Maintain familiarity with basic tax forms and tax-related documentation and coordinate with the outside bookkeeper as needed.
- Communicate with vendors, employees, and other business contacts regarding routine administrative matters.
- Perform data entry, filing, document preparation, and general office support.
- Maintain accurate and up-to-date employee, financial, and administrative records.
- Monitor administrative tasks and deadlines to ensure information is submitted and processed in a timely manner.
- Handle sensitive financial, payroll, and personnel information with confidentiality and discretion.
- Identify discrepancies, missing information, or administrative issues and bring them to the appropriate person's attention.
- Assist with improving office procedures and maintaining efficient administrative workflows.
- Perform additional administrative and office-support duties as needed.
Office Administrator Technical & Administrative Skills Required
- Working knowledge of basic accounting principles, financial records, and bookkeeping processes.
- Familiarity with accounts payable, accounts receivable, invoicing, and financial documentation.
- Experience coordinating payroll, tracking employee hours, and maintaining payroll records.
- Familiarity with HR administration, employee documentation, and onboarding procedures.
- Basic understanding of tax-related paperwork and the ability to coordinate documentation with an outside bookkeeper.
- Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
- Ability to learn and use accounting, payroll, and other business software.
- Strong organizational skills and excellent attention to detail.
- Ability to manage multiple responsibilities, prioritize tasks, and meet deadlines.
- Strong written and verbal communication skills.
- Ability to maintain accurate records and handle confidential information appropriately.
- Good judgment, problem-solving skills, and the ability to work independently.
- Professional communication skills when working with employees, vendors, and outside service providers.
Office Administrator Qualifications
- Previous experience in office administration, office management, or a similar administrative role.
- Experience supporting accounting, payroll, and/or human resources functions.
- Working knowledge of financial recordkeeping and routine accounting procedures.
- Strong computer skills and the ability to learn new software and systems.
- Excellent organizational skills, reliability, and consistent follow-through.
- Ability to work independently while recognizing when questions or additional guidance are needed.
- Professionalism and discretion when handling sensitive company, employee, and financial information.
- Experience working in a small business or service-based industry is a plus.
- A proactive, dependable approach to managing daily office responsibilities.
Office Administrator Work Environment & Expectations
This position plays an important role in supporting daily business operations. The Office Administrator must be comfortable handling a variety of administrative responsibilities, maintaining accurate documentation, and coordinating with employees, vendors, and an outside bookkeeper. The successful candidate will be dependable, organized, detail-oriented, and capable of managing routine tasks with minimal supervision.
Key Personnel Benefits
While on Key Personnel’s payroll, you can access Key’s benefits package, including health, dental, vision, accident, critical illness, term life, short-term disability, PTO, and more!
For additional job openings, visit: www.keyjobs.com
Key Personnel is an Equal Opportunity Employer. A drug screen and background check may be required.
Salary : $22 - $28