Legal Assistant/Office Manager

Job Summary
We are seeking a dynamic and highly organized Legal Assistant/Office Manager to join our legal team. This vital role combines administrative excellence with legal support, ensuring the smooth operation of our law office while providing comprehensive assistance across a variety of legal practice areas. The ideal candidate will be proactive, detail-oriented, and possess a passion for delivering exceptional organizational and legal support to help us serve our clients efficiently and effectively. This paid position offers an exciting opportunity to grow within a fast-paced legal environment, supporting diverse legal disciplines including estate planning, environmental law, litigation, and more.

Duties

• Provide executive administrative support by managing calendars, scheduling appointments, and coordinating meetings for attorneys and staff.
• Oversee legal case management systems such as PCLaw, iManage, and Document Management Systems to organize case files, track deadlines, and ensure data accuracy.
• Conduct legal research using Westlaw, LexisNexis, and other research tools to assist attorneys in case preparation and strategy development.
• Draft, review, proofread, and edit legal documents including contracts, pleadings, correspondence, and reports with precision and clarity.
• Manage document review processes and perform data entry tasks to maintain accurate records of client information and case details.
• Facilitate communication with clients via phone etiquette, email correspondence, and in-person interactions while maintaining professionalism at all times.
• Coordinate with external vendors or service providers for document review or legal research projects related to estate planning, tribal law & regulations, securities law, immigration law, workers' compensation law, personal injury law, patent law, environmental law, landlord-tenant law, family law, UCC law (Uniform Commercial Code), and litigation matters.
• Organize filing systems—both physical and electronic—ensuring compliance with confidentiality standards and ease of access for team members.
• Support attorneys in preparing for court filings or hearings by reviewing documents for accuracy and completeness.
• Assist in project management tasks related to ongoing cases or legal initiatives to ensure deadlines are met efficiently.

Requirements

• Proven experience as a paralegal or legal assistant within a busy law office environment; familiarity with multiple practice areas such as estate planning, environmental law, family law, securities law or tribal regulations is highly desirable.
• Strong knowledge of legal research tools including Westlaw and LexisNexis; experience with legal case management software like PCLaw or iManage is preferred.
• Excellent organizational skills with the ability to manage multiple priorities simultaneously while maintaining attention to detail.
• Proficiency in document drafting, proofreading, transcription services, and contract review.
• Demonstrated ability to handle administrative tasks such as data entry, filing (physical and electronic), phone etiquette, and clerical support efficiently.
• Experience using document management systems and familiarity with data entry protocols in a legal setting.
• Exceptional communication skills—both written and verbal—and the ability to interact professionally with clients and team members alike.
• Strong research skills coupled with the ability to synthesize complex information into clear summaries or reports.
• Knowledge of various practice areas including land use & zoning laws (UCC law), immigration procedures, workers’ compensation regulations, patent procedures or securities compliance is a plus.
• Ability to adapt quickly in a fast-paced environment while maintaining high standards of accuracy and confidentiality. Join us in this rewarding role where your organizational talents meet your passion for the law! We are committed to fostering an inclusive environment that supports your professional growth while providing essential services that make a difference in our clients’ lives.

Pay: $18.00 - $29.75 per hour

Benefits:

• Opportunities for advancement
• Professional development assistance

Work Location: In person

Salary : $18 - $30