What are the responsibilities and job description for the Executive Assistant to the CEO position at KESHET?
LOCATION: Business Offices, 610 Academy Drive, Northbrook, IL 60062.
REPORTS TO: CEO
POSITION SUMMARY: Keshet is seeking a highly skilled Executive Assistant to the CEO to provide high-level administrative and operational support at its Northbrook, IL office. This role demands a proactive and detail-oriented professional who can manage the daily operations of the Executive Office, coordinate complex schedules, prepare critical communications and reports, and serve as a liaison to the Board of Directors and its committees. The Executive Assistant will play a key role in ensuring the CEO's time is optimized and organizational priorities are effectively advanced. This role will be 100% in-office.
ESSENTIAL FUNCTIONS AND RESPONSIBILITES:
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Manage CEO’s calendar, travel, and communications with utmost discretion.
- Prepare detailed correspondence, reports, and presentation materials.
- Coordinate and support Board and Committee meetings, including logistics, materials, and minutes.
- Coordinate internal and external meetings, including preparing agendas, materials, and follow-ups.
- Serve as a gatekeeper and liaison between the executive and internal/external stakeholder.
- Draft, edit, and proofread emails, reports, presentations, and other communications.
- Organize and maintain confidential files and records, both physical and digital.
- Anticipate executive needs and proactively address challenges.
- Maintain executive administrative systems and provide event planning support.
- Liaise with Board members and other stakeholders with professionalism and efficiency.
- Process expense reports, maintain records, and support executive-level projects and events.
- Coordinate various agency wide events/activities, which may include dinners, workshops, retreats and meetings.
QUALIFICATIONS:
- Bachelor’s degree required.
- Minimum 5 years of executive-level administrative support.
- Experience with Board of Directors support preferred.
- Valid driver’s license required.
OTHER REQUIREMENTS:
- Proficient in MS Word, Excel, PowerPoint; quick to learn new tools.
- Strong written and verbal communication; skilled in editing and proofreading.
- Proven ability to create and streamline administrative systems.
- Highly organized, detail-oriented, and able to prioritize multiple tasks.
- Exercises sound judgment and works proactively.
- Stays calm and accountable under pressure.
- Works independently and as part of a team.
- Flexible with schedule and location based on CEO’s needs.
- Maintains strict confidentiality.
Keshet offers a robust Employee Benefit Program which includes:
- Affordable healthcare plans
- Dental
- Vision
- Short-term and long-term disability
- Life insurance
- 401k plan with employer matching contributions
- Holiday Pay
- Paid Sick Time
- PTO
- Tuition reimbursement
ABOUT KESHET
Keshet is a one-of-a-kind organization that brings classroom experiences, camps, sports, residential, social, and vocational activities for 600 people with disabilities each year. From the very start, Keshet has grown alongside our participants, creating a community of belonging where people of all abilities learn, play, work, live, and grow together.
Today, Keshet continues to flourish, with over 75 programs in the Chicago and Wisconsin area, four residential homes, 200 dedicated staff and lay leaders, dozens of community and corporate partners, and thousands of engaged donors around the world. Nurtured by respect, creativity, tenacity and unconditional love, Keshet makes a powerful difference in the lives of each child and adult with disabilities, their families, the community and beyond.
The information contained in this job description is for compliance with the Americans With Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties may be assigned at any time by CEO. Keshet is an Equal Opportunity Employer. Our employment practices are in accordance with the laws that prohibit discrimination against qualified individuals on the basis of race, religion, color, gender, age, national origin, physical or mental disability, genetic information, veteran’s status, marital status, gender identity and expression, sexual orientation, or any other status protected by applicable law.
Salary : $65,000 - $75,000