Payroll Manager - Valley Metro

Knowledge and Experience: 

• Experience with Union payrolls highly preferred
• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) designation is preferred.
• Minimum of 7 years of payroll experience, with a strong focus on compliance and process improvement.
• Proven experience managing payroll operations across multiple states.
• Recent experience processing payroll in the state of Arizona required.
• Familiarity with payroll systems and reporting tools, UKG and Work Force Management (WFM) strongly preferred.

Skills: 

• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal abilities.
• High attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Willingness to travel to all company locations as needed.

Key Accountabilities: 

Manage Payroll Process and Procedures 

• Oversee and direct all payroll processing, related transactions, and procedures for the Valley Metro business
• Ensure strict adherence to local, state, federal laws, taxes, and Union agreements
• Develop project management plans and delivery timelines
• Frequent coordination and collaboration with multi-departmental working groups, including HR and Finance
• Monitoring performance and delivery timelines of key identified processes
• Educate, mentor, and train employees on payroll processes and compliance expectations

Regulatory Compliance

• Ensure analysis of trends and systemic issues. Advise an recommend on action plans
• Accountable for collecting and responding to day-to-day procedural questions; prioritize work and ensure responses to business are timely and accurate
• Internal and external reporting to stakeholders with awareness of business priorities
• Identify opportunities to reduce risk and increase business performance through standardization and continuous monitoring practices

Ongoing payroll systems and process maintenance

• Ensure timecard and UKG configurations adhere to internal controls, company policies, and latest CBA changes.
• Travel to new business sites to conduct payroll training

Other projects and initiatives 

• Lead initiatives and projects to streamline and enhance payroll processes and systems.
• Provide training and guidance to payroll staff on compliance and process improvements.
• Travel to various company locations as needed to support payroll operations and compliance efforts.

Administrative Requirements 

• Frequent reporting through UKG Business Intelligence
• Maintenance of accurate payroll records and reports
• Data entry and data cleanup as necessary 
• Support corporate staff with routine payroll needs
• Other administrative duties may be assigned 

Physical Demands and Work Environment: 

The physical demands and work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of the job.  Reasonable accommodation may be requested to enable individuals with disabilities to perform the essential functions. 

All roles may entail, to varying extents, the following physical demands:

• Long periods (potentially exceeding 8 hours per day) of walking, standing, sitting, bending, pushing, pulling, climbing, lifting, balancing, stooping, twisting, squatting, handling materials, repetitive hand-wrist motions, and traversing uneven surfaces;
• Exposure to both extreme heat and cold;
• Exposure to loud noises, fumes, and airborne particles;

In addition to the above demands inherent in every role, the following roles may entail unique physical demands, including:

• Operators/Drivers may work inside or outside vehicles and may operate vehicles for over 8 hours per day.
• Operations Supervisors and Managers may split their work between an office setting looking at a computer screen/electronic device and active transit field locations driving in a vehicle.
• Maintenance Employees may be exposed to toxic or caustic chemicals in a ventilated maintenance shop and may work with personal computers, laptops, electronic hand-held devices, complex electrical schematics, diagnostic software and testing devices, and other heavy machinery.
• Office Staff may work indoors in air-conditioned or well-ventilated facilities, including offices and cubicle spaces equipped with a telephone and computer and may entail typing or looking at a computer screen.

Additional Statements:

• Drug screening: Pursuant to Department of Transportation regulations, employment for safety-sensitive positions will be contingent upon passing a pre-employment drug screen and a physical examination. Keolis maintains a drug-free workplace. Employment will also be contingent upon completion of a background check consistent with applicable federal, state, and/or local laws. 
• Safety commitment: Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the safest transportation company in the world. 
• Environmental commitment: Keolis is committed to protecting the environment by minimizing the impact of our operations on the communities where we operate.
• EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, pregnancy status, genetic information, veteran status, gender identification, or any other status protected by applicable law. If you require a reasonable accommodation to participate in the application or interview process, please contact KTA-HR@keolisna.com. Keolis complies with federal and state disability laws and provides reasonable accommodations to qualified applicants. 
• Work authorization: “Applicants must be authorized to work in the United States. Keolis does not sponsor visas for this position”
• Disclaimer and closing statement: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible.

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