Payroll Associate/HR Assistant

Payroll Associate/HR Assistant

Kentucky Wesleyan College, a private, liberal arts college with a long-standing reputation for quality and academic excellence, invites applications for a full-time, non-exempt Payroll Associate to join our community and provide administrative support to the Payroll Functions at the college.

Major Responsibilities

• Maintaining payroll information by collating, calculating, and reconciling data.
• Responding to inquiries from internal and external sources concerning College policies and procedures about federal and state laws and regulations.
• Calculating payroll liabilities by determining employee taxes, including federal and state income and social security tax and calculating employer’s payments for social security, unemployment, and workers' compensation.
• Resolving payroll discrepancies and answering any employee payroll queries.
• Maintaining and updating information in the College’s human resources and payroll software system and personnel files for exemption changes, insurance coverages, job title and department/division transfers.
• Processing College payrolls for employees and students.
• Assisting with the preparation of reports and forms for governmental agencies and other external organizations.
• Preparing payroll and HR documentation for audit and internal reviews.
• Processing employee benefits, including insurance, retirement plans, PTO, etc.
• Working on special projects assigned.
• Serving as a backup for Human Resources as needed.
• Assisting with other responsibilities as directed by the supervisor.

Qualifications

1. An associate’s degree in human resources or a related field.
2. At least two years of previous experience in human resources and/or payroll.
3. Knowledge of payroll laws, regulations, and practices.
4. Working knowledge of and comfort with computers and MS Office, including an extensive knowledge of spreadsheets. Previous experience with ADP Workforce is advantageous.
5. Ability to handle sensitive information with discretion and in a confidential manner.
6. Strong interpersonal, verbal, and written communication skills.
7. Well organized, detail oriented, and able to work amid distractions.

1. Valid driver’s license and insurability under college insurance.

Compensation and Benefits

This full-time position offers a comprehensive benefits package, including the following:

• Insurance – health, dental, vision, supplemental
• Life insurance at no cost to the employee
• Paid time off – 21 days per year
• Paid holidays – 20.5 days per year
• Retirement plan
• Free tuition at KWC after 90 days plus tuition arrangements with hundreds of other colleges and universities

This is an exempt position and will be paid on a biweekly/monthly basis.  

As Kentucky Wesleyan is a not-for-profit institution, employees may be eligible for loan forgiveness under the Public Service Loan Forgiveness Program of the US Department of Education.

Application Process

Please attach a cover letter, resume, and 3 professional references to your application. to  A background check will be required for the hired candidate. The College will not sponsor applicants for work visas.

Kentucky Wesleyan College is an equal opportunity employer and is committed to attracting qualified candidates from underrepresented groups.

Additional Information

Kentucky Wesleyan College is a private, four-year liberal arts institution located in the vibrant city of Owensboro. A United Methodist-related college founded in 1858, Wesleyan is known for excellence in academics and a superior residential experience. Kentucky Wesleyan College has been consistently ranked by U.S. News & World Report as one of the Best Regional Colleges in the South and one of the Top Performers in Social Mobility in the South.  The Princeton Review has also recognized KWC as a “Best in the Southeast” college for several consecutive years.

Kentucky Wesleyan students can choose from 29 majors and 13 pre-professional programs.  Classes have a 13-to-1 student-faculty ratio, and 88 percent of the faculty have a Ph.D. or terminal degree.  The College is accredited by the Southern Association of Colleges and Schools Commission on Colleges.

The Kentucky Wesleyan Panthers compete in NCAA Division II and are charter members of the Great Midwest Athletic Conference. Athletic teams include baseball, basketball, football, golf, soccer, softball, tennis, volleyball, and wrestling.