What are the responsibilities and job description for the Probate Assistant Supervisor position at Kent County?
Kent County's Probate Court Clerk's Office is looking for an organized, service-minded leader to help run the daily operations of a busy, high-impact court office. As Assistant Probate Supervisor, you'll work closely with the Chief Deputy Probate Register to keep the office running smoothly — leading a team, solving problems for the public, and making sure the Court's work gets done accurately and on time. If you enjoy variety, take pride in getting the details right, and want a role where your organizational and people skills genuinely matter, this is a great next step.
Team Leadership & Development
- Help supervise and support clerical and customer service staff, following County policy, union contracts, and applicable law.
- Train staff, assign work, and help evaluate performance — building a team that delivers excellent service.
- Set goals for staff and connect them with training and development opportunities.
- Coordinate attendance, leave, and vacation schedules to keep the office properly staffed.
- Perform a variety of day-to-day clerical and administrative duties and is responsible for completing other miscellaneous tasks as assigned to support departmental operations.
Operations & Customer Service
- Monitor workflow across the office, prioritize projects, and reallocate work to meet deadlines.
- Step in on complex or sensitive customer service situations that call for deeper knowledge of court records, fees, and procedures.
- Track changes in laws, court rules, and County policy, and help put new procedures into practice.
Financial & Administrative Support
- Prepare confidential reports and maintain sensitive personnel, disciplinary, and investigative files.
- May oversee daily cash balancing, deposits, and financial reporting for the Court.
- May assist with the office budget, payroll processing, and inventory/supply management.
Communication & Representation
- Draft correspondence, reports, agendas, and other materials for internal and external audiences.
- Help prepare and deliver presentations to the Board of Commissioners, Court leadership, and the public.
- Serve as a knowledgeable point of contact for judges, County departments, state and local agencies, and community members.
- High school diploma, plus four years of progressively responsible experience in administration, including at least one year of supervisory experience — or an equivalent combination of education and experience.
- An Associate's degree is a plus.
- Solid knowledge of probate-related statutes, court rules, and office procedures (or the ability to learn quickly).
- Comfort with word-processing, spreadsheet, and database software.
- Strong writing, grammar, and communication skills.
- A calm, organized approach to juggling competing priorities and a high volume of work.
- A genuine ability to connect with people from all walks of life.
- Notary Public appointment and Certified Electronics Operator/Recorder (CEO/CER) certification may be required — training provided if needed
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Salary : $32 - $36