Accounting Assistant (AP/AR)

Overview
We are seeking a detail-oriented and organized Accounting Assistant (AP/AR) to support our finance team. This role involves managing accounts payable and receivable, ensuring compliance with accounting standards, and maintaining accurate financial records. The ideal candidate will have a strong understanding of accounting principles, proficiency in various accounting software, and excellent analytical skills to contribute effectively to our accounting operations.

Education and/or Experience

• Associate’s degree in accounting, Finance, Business or related field preferred or equivalent accounting or bookkeeping experience, including accounts payable, accounts receivable, and general ledger.

Job Knowledge, Core Competencies and Expectations

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.
• 2-4 years of experience clerical accounting
• Private Club experience a plus
• Must have intermediate skill in Excel, Word, Outlook
• Experience with Club software (Northstar/Nexus) a plus
• Experience with AP software
• Familiarity with GAAP

Job Summary (Essential Functions)

• Posting invoices to Members and guests accounts, cash receipts and supplier invoices.

Job Tasks/Duties

• Uploads and processes invoices via an automated AP system
• Assigns invoices to the proper manager for electronic approval
• Match inventory invoices with invoices received into inventory
• Transfers approved invoices from Beanworks to Northstar & processing check runs
• Posts payments for vendors set-up with auto payments & processing weekly payment reports for approval
• Assist department managers with credit applications for new vendors
• Reconciles vendor statements & Business Visa Credit Card Statement
• Manages/Reconciles Petty Cash
• Processes annual 1099 filings
• Reconciles account bank statements
• Assist in Balance Sheet Account reconciliations
• Maintain yearly Membership Activity
• Maintain yearly dues spreadsheet
• Post Monthly dues revenue
• Inter-Club billing
• Provide monthly report of Use Tax & annual Fuel Tax
• Monthly tracking education expenses Actual vs Budget
• Monthly adjustment to Prospect Account
• Maintains Members’ periodic dues and fees billings & Members’ Membership types
• Process new Members, upgrades, downgrades, and resignations
• Process tenant applications from Membership Director & post tenant monthly fees
• Processes Member’s monthly ACH auto payments & reconciles Member Club website payments to merchant settlement
• Prepare cash deposits and deposit to bank
• Exports/reviews daily sales cash & revenue reports
• Reconciles daily credit card settlements
• Grants new employees access to Northstar and POS
• Maintains Vendor COI & Vendor W9
• Assists with items for Annual Audit
• Preparation of various License/Permit renewals, Corporation Annual Report
• Performs other routine accounting support duties as assigned

Physical Demands and Work Environment

• Must be able to reach, bend, stoop, stand and lift up to 30 pounds.
• Must be able to sit for prolonged periods of time.
• Moderate noise level in the work environment.

Pay: From $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee discount
• Health insurance
• Life insurance
• On-site gym
• Opportunities for advancement
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Work Location: In person

Salary : $25