Community Collaborations Administrative Assistant (Part-Time)

Kenneth Young Center is a 501(c)(3) not-for-profit dedicated to providing comprehensive outpatient behavioral health services to individuals of all walks of life. Located in the Northwest suburbs of Chicago, we offer a wide range of services including outpatient therapeutic care, recovery-oriented support, community prevention, LGBTQ outreach, older adult services, and crisis intervention. Our team welcomes and celebrates unique perspectives and represents the diversity and vitality of our local communities. Join our team to grow in your career while building stronger, healthier communities.

Ken­neth Young Cen­ter offers a robust ben­e­fit pack­age that is high­ly com­pet­i­tive to the mar­ket and offers all full-time employ­ees the following:

• 403(b) plan with orga­ni­za­tion­al matching
• Medical Insurance (Blue Cross and Blue Shield of Illi­nois - BCBS)
• Den­tal (BCBS), and Vision Insur­ance (BCBS) with low employee premiums
• Long Term and Short Term Dis­abil­i­ty (BCBS), no cost to employee
• Flex­i­ble Spend­ing Account (with annu­al rollover)
• Basic life insur­ance (50k) paid for by the organization and option for addi­tion­al vol­un­tary cov­er­age for self, spouse, or depen­dents (BCBS)
• Incentive program with potential for quarterly bonuses
• Opportunity for annual bonus and salary increase (discretionary based on annual KYC financial audit)
• Eligibility to participate in the Public Service Loan Forgiveness Program (PSLF)
  
  

To fur­ther pro­mote an active and healthy work/ life bal­ance, KYC also offers a gen­er­ous amount of paid time off and staff holidays.

• 4 weeks of Paid Time Off (With increas­es based on seniority)
• 8 Paid Orga­ni­za­­­tion-Wide Hol­i­days
• 3 Per­son­al Float­ing Hol­i­days annually
  
  

Job Scope: KYC’s Community Collaborations Division is looking for an outgoing, energetic individual who enjoys working with community sectors and advocates for culturally relevant LGBTQ , BIPOC-centered youth programs, school-based programming, and youth leadership development projects. Must thrive working in a highly participatory team environment.

The Community Collaboration Division leads initiatives designed to foster healthier, safer communities. Our programs focus on reducing substance use among youth in grades 6–12, preventing violence among individuals ages 11–24, and raising awareness about problem gambling. We also provide professional and community training in Mental Health First Aid and QPR (Question, Persuade, Respond), as well as training and technical assistance to providers to strengthen substance use prevention efforts within their programs. Additionally, the division proudly houses our LGBTQ Center, offering inclusive programming and support for the community.

The position primarily entails entering data in grant reports or databases, supporting administratively the advisory boards and subcommittees, supporting the Supervisor, Manager and/or Deputy Director in booking expenses related to conferences and trainings, and assisting with tabling at community health fairs and festivals. The position is grant funded and is subject to the availability of funds. The position is not a work from home position. A DCFS background check must be cleared to confirm a job offer for this position. Reliable, insured transportation is necessary for community outreach, presentations, meetings, and community engagement—ability to work in a fast-paced environment where objectives may pivot due to unforeseen circumstances.

Program Responsibilities:

• Focus administrative support as assigned by Regional Substance Use Prevention Integration Center (RSUPIC), Community Youth Services (CYS), Substance Use Prevention Services (SUPS), and Cook County Department of Public Health (CCDPH) grants.
• Accurately input and maintain data in spreadsheets, databases, or other systems identified.
• Prepare and update reports, presentations, and documents as needed.
• Ensure records are organized, current, and easily accessible.
• Schedule and confirm meetings, appointments, and conference calls.
• Prepare meeting agendas, materials, and presentations.
• Record, organize, and distribute meeting minutes and follow-up tasks.
• Coordinate travel arrangements, including flights, hotels, transportation, and conference registrations.
• Assist with planning and logistics for in-person and virtual events.
• Draft, edit, and proofread correspondence, emails, and other communications.
• Provide general administrative support to team members and leadership.
• Attend community outreach events to promote the agency and its programs.
• Attend mandated training and workshops.
• Meet with a supervisor as scheduled.
• Participate in required and supplemental professional development opportunities.
• Follow best practices as defined by the project's funder.
• Participate in agency-wide meetings
• Other duties as assigned.
  
  

Travel Requirements

• Have a valid driver’s license, own vehicle, and proof of insurance.
• The employee must travel by personal automobile between office locations several times monthly as well as throughout Suburban Cook County.
• Employee is required to travel to statewide meetings and trainings in Chicago, Springfield, Bloomington, or Joliet (sometimes requiring overnight travel).
• The employee must be able to transport youth or clients safely in their vehicle or a KYC rented vehicle as needed.
  
  

Minimum Position Requirements

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Proven experience in administrative support or coordination roles.
• Strong organizational and multitasking skills with keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, Teams).
• Ability to prioritize tasks and work independently with minimal supervision.
• Experience with travel booking, event coordination, or expense management is a plus.
• Experience working on grant-funded programs is preferred.
  
  

Schedule

• Part-Time, Exempt, 20-25 hour work week in the Schaumburg – Algonquin Road office.
• Some evening and weekend hours are required based on the annual work plan and division program events; staff will flex their hours, according to the agency’s policy.
  
  

Kenneth Young Center is an Equal Opportunity Employer