Accounts Payable Specialist

Kennedys is looking for a full-time Accounting/Accounts Payable Specialist to join our US Finance team. The successful Accounting Specialist will work as part of the Accounting team, alongside the Billing, Collections, and Finance Database teams, to provide accounting support to Kennedys US internal and external clients.

Team


Our global Finance team is comprised of Billing, Collections, Financial Planning and Reporting, Management Accountants, Credit Control, Legal Accounting and Financial Operations Database professionals located in the UK, US, and Far East.

Kennedys' US Finance team supports the US offices by producing timely and accurate financial and management information. It also provides reporting solutions and operational support to maintain the high standard of service offered to the firm's internal and external clients.

Our US Finance team is headquartered in Berkeley Heights, New Jersey.

Key Responsibilities

• Supporting US offices, ensuring compliance with firm's policy and client retainers or jurisdictional rules and regulations at all times
• Accurate and timely processing of day to day transactions through firm's office and client accounts, including entering/authorizing payments on the banking system, posting payments/receipts and registering disbursement vouchers
• Dealing with all internal and external clients in a timely professional, polite and proactive manner
• Managing high volume workflow, maintaining a strong attention to detail and accuracy
• Assisting with and resolving day-to-day queries received in to the team
• Informing and updating management on complex and time-consuming queries/requests day-to-day workflow is maintained
• Reviewing and Sorting Team Mail
• Daily monitoring, categorizing and handling E-mails and Requests received to the Team Email Address in Service Desk Plus
• Processing billable and non-billable vendor invoices into Elite and/or Chrome River
• Reviewing and processing Vendor Statements
• Reviewing daily bank activity
• Posting bank transactions & payments to Elite
• Maintaining Daily Cash Forecast Spreadsheets
• Posting, Reviewing & Approving Chrome River Transactions
• Processing Check Requests and Vendor & Expense Payment Runs
• Scanning and saving vendor invoices, bank statements and other department documents
• Processing client/vendor refunds
• Responding to Annual Audits
• Providing back-up & Support to the Accounting Team
  
  
  

This is a developing role and the job profile is not exhaustive and may vary in line with changes in the team's objectives and firm policy.

Required Experience

• Strong Proficiency in MS Excel.
• Experience working with clients, vendors and/or customers.
• Strong attention to detail.
• Experience with basic Accounting functions.
• Experience with banking platforms
  
  
  

Preferred Experience

• Previous law firm/legal accounting experience.
• Knowledge of 3E Legal System.
• Knowledge of Chrome River
  
  
  

The annualized salary range for this role is $58,000-$65,000. However, this is contingent upon level of experience, location, and other job-related factors permitted by law.

FLSA Status: Non-Exempt

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.